Emergency Management. Coordinator

Bachelor's degree in urban planning, public administration, emergency management, fire science, public health, or related field and two years of emergency management experience; or any equivalent combination of directly related training and experience. A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7; Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicants Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and /or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Emergency Management Institute Professional Development Series Certificate must be obtained within 6 months of employment.

Must successfully obtain G-2300, ICS-300, and ICS-400 course certifications within first year of employment.

Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

The employee must be able to report to the EOC within 60 minutes of notification in order to open and activate the EOC in the event of a declared emergency.

 Position Summary: This is highly responsible professional work coordinating elements of the emergency management program to ensure that activities are carried out in accordance with specified departmental and County objectives in the prevention of, preparation for, response to, recovery from, and mitigation against the effects of natural and human-caused hazards.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

An employee assigned to this classification coordinates activities to ensure efficiency and compliance with emergency management standards. This entails expanding current programs, developing and implementing new programs, and undertaking new projects and developments to meet the needs of the County.

Work is performed under the direction of a higher level supervisor or manager and is reviewed through conferences, reports, and observation of results obtained. This position reports directly to the Assistant Director, Emergency Management.

 Examples of Duties: Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with department mission and core values including: integrity, honesty, respect, diversity, innovation, accountability and communication.

Conducts complex planning with a broad range of local stakeholders in accordance with relevant local, state, and national level rules, regulations, policies, guiding documents, after-action reports, and best practices.

Establishes, reviews, and modifies emergency preparedness documents and plans.

Supports the establishment, modification, and enhancement of the incident management frameworks and supporting processes.

Coordinates with a variety of stakeholder agencies to establish partnerships.

Evaluates public safety related equipment needs, researches potential options, monitors the condition of Emergency Operations Center (EOC) facilities, and tests EOC equipment for operational readiness; provides recommendations to reduce, maintain, or build capabilities.

Acts in a critical leadership and supervisory role during activations of the Alachua County EOC.

Explains and facilitates training with staff on emergency management and individual responsibilities for functions supporting the EOC.

Coordinates the countywide continuity of operations planning program.

Develops and presents emergency preparedness information and trainings to the public.

Oversees the volunteer and internship programs and may perform a supervisory role as needed.

Identifies, coordinates, and delivers a variety of trainings for a broad range of audiences to address identified public safety gaps.

Manages, delivers, and directs exercise program activities in coordination with local partners to address identified public safety needs and emergency management grant deliverable requirements.

Develops after-action reports, establishes improvement plans, and ensures the completion of identified improvement planning items in coordination with a broad range of stakeholders.

Performs complex assessments of hazards to evaluate preparedness activities and identify gaps to establish actions for increasing capabilities.

Oversees all aspects of the healthcare comprehensive emergency management plan review program; reviews and corrects comprehensive emergency management plans and emergency power plans of healthcare facilities.

Maintains the Special Needs Registration Program in accordance with the relevant Florida statutes; receives, evaluates, and modifies resident health information, documentation, and relevant forms.

Modifies Special Needs Registration Program, Healthcare Emergency Plan, and other program websites.

Manages the activities, reporting, meetings, and documentation of the Alachua County Local Mitigation Working Group and Project Ranking Task Force.

Prepares program reports for higher-level supervisors; reviews reports and records of program activity to ensure progress toward specified program objective.

Modifies and/or adapts program methodology as required to redirect activities and to attain mission objectives.

Responds to inquiries and/or complaints under general guidance from the supervisor.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of current practices and principles of the emergency management program.

Thorough knowledge of the mission areas of emergency management.

Knowledge of the recovery guidance and practices for declared and non-declared disasters.

Knowledge of federal, state and local regulations related to the emergency management program.

Ability to develop and implement operating policies and procedures.

Ability to establish and maintain a good working relationship with the public and stakeholders.

Ability to attain proficiency in the operation of computer hardware, software and related programs, including the Microsoft Office 365 Suite.

Ability to communicate effectively and professionally, both orally and in writing and to prepare and organize written reports.

Ability to generate necessary paperwork in accordance with state and local ordinances.

Ability to plan and organize work and manage time.

Ability to be adaptable to the changing needs and priorities of a fast-paced, high-stress incident.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk; hear; and stand. The employee is occasionally required to handle objects; to be mobile; crouch; crawl; and use hands finger, handle, or feel objects, tools, or controls.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Overnight travel may be required in Florida and out of state to attend necessary trainings and conferences.

Subject to the incident needs and the activation of the Alachua County Emergency Operations Center (EOC), the employee will be required to work hours beyond a normal 40-hour work week including overnight, weekends and/or holiday in a fast-paced, high stress environment.

May work weekends or nights at the office or off-site locations in support of mission objectives.

Participates in the weekly Emergency Management on-call schedule rotation.

The noise level in the work environment is usually moderate.