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Office Assistant 2 in HSEWI, R21098

Bellevue College

Salary: $32,916.00 - $42,468.00 Annually

Location: Bellevue WA, WA

Job Type: Full Time

Division: Academic Affairs

Job Number: R21098

Job Status: Full-TimeOvertime EligibleRepresented

DESCRIPTION

The Office Assistant supports the delivery of instruction and student success by providing office assistance for the Health Sciences, Education and Wellness Institute (HSEWI), Instructional Division by performing front desk reception duties, maintaining office organization, and records management.

This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE). COMPREHENSIVE WAGE AND BENEFIT PACKAGEWe offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.For more details about Bellevue College's excellent employee benefits, please visit the Benefits section, next to theDescription section.ABOUT THE COLLEGEBellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our http://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.ABOUT THE DEPARTMENT

The Health Sciences, Education & Wellness Institute (HSEWI) fosters successful completion of our diverse students' education goals, as well as advocates life-long wellness, learning, teaching, and service excellence. We provide a wide variety of accessible, rigorous, and engaging professional/technical courses, programs, and credentials that are responsive to individual, institutional, and community needs, prospects, and opportunities. Our Institute is comprised of sixteen unique programs which focus on providing excellent education and training for many professions in healthcare, education, and wellness.

POSITION DUTIES

Front desk reception

• Route incoming calls.

• Greet and screen visitors both in person and over the phone.

• Interact with a diverse population which may include faculty, students and/or parents.

• Provide visitors with contact information and directions for booking appointments.

• Troubleshoot various student issues that come up at front desk and help seek to find solutions.

• Provide front desk coverage during office hours

• Organize and distribute outgoing items for pick-up by visitors at front desk.

• Open, sort, and distribute incoming correspondence.

• Manage and maintain schedules and calendars.

Assist with direct office services

• Resolve problems and respond to inquiries regarding rules, regulations, policies, Division procedures and services.

• Order and store Personal Protective Equipment (PPE) and other safety equipment such as cleaning kits and hand sanitizers for classrooms and office areas.

• Place lab and laundry supply orders for all HSEWI programs; Monitor faculty/staff equipment checkouts and maintain division inventory list of college-issued devices.

• Assign and review work flow, schedule, and delegation of work-study students.

• Supervise lower level staff as assigned.

• Assist with providing access around the building and office.

• Submit tickets related to issues in the building.

• Assist with building related operations and walk throughs.

• Represent division in Safety meetings and report back to division leadership.

Data/Reporting

• Enter and retrieve data; generate reports, correspondence and documents.

• Maintain complex reporting using various software programs and database programs.

• Maintain Divisional SharePoint sites; create and update computer system files.

• Assist HSEWI Office Coordinator with collecting and processing employee paperwork and forms.

• Prepare invoices, reports, memos, letters, financial statements and other documents.

• Update division bulletin boards and website with program information from various programs.

• Assist with admissions and onboarding for selective admission students.

• Collection, coordination and distribution of quarterly on campus lab schedule for courses.

• Utilize 25Live to review Lab schedules and notify programs of lab schedule conflicts

• Perform quarterly inventory of classrooms and labs in HSEWI assigned spaces (T & G bldgs.)

Other

• Follow campus procedures to organize events/meetings.

• Assist in planning and coordination of Divisional events.

• Support printing and distribution of meeting and events materials.

• Compile, transcribe, and distribute meeting minutes as needed.

• Perform other duties as assigned.

QUALIFICATIONS/CORE COMPETENCIES

• Associate's degree in business related program. Any combination of relevant education and/or experience in business administration or closely allied field may be substituted for the educational requirement on a year-for-year basis.

• Two (2) years of experience in a capacity that involves customer service, event planning, or administrative assistance.

• Proficient skills with Microsoft Office suite including, Outlook, Word, Excel and PowerPoint.

• Experience with calendar management.

• Strong organizational, planning and time management skills.

• Must be able to work an occasional alternate schedule, such as evenings or weekends

• Experience working in a collaborative team environment with diverse employees and student/customer groups.

PREFERRED QUALIFICATIONS:

• Experience working in Higher Education.

• Knowledge of Bellevue College.

• Knowledge of Health Sciences, Education & Wellness Institute.

• Experience using LEAN principles in process improvement, or business operations.

SPECIAL INSTRUCTIONS FOR APPLICANTS

Applications received by 11/05/2021to receive a first consideration. Applications received after that date may be considered until the position is filled. Per Governor Inslee'shttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf?utm_medium=email&utm_source=govdeliveryhttps://www.governor.wa.gov/sites/default/files/proclamations/21-14.1%20-%20COVID-19%20Vax%20Washington%20Amendment.pdf?utm_medium=email&utm_source=govdelivery, state employees must be fully vaccinated no later than October 18, 2021. Your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:jobs@bellevuecollege.edu if you need information on medical or religious accommodation.Sexual Misconduct and Background Check:Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080. How to Apply:Click on the word Apply at the top right corner of the job announcement.

Individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will be considered incomplete and will not be screened for the position (only submit required documents with the application, additional documents are submitted will not be reviewed.)

• Complete an online application

• Attach a Resume

• Attach a Cover Letter

• Attach a Diversity Statement (min 1 pg, max 2 pgs) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity.

To apply, visit https://apptrkr.com/2568629

Bellevue College is an equal opportunity employer committed to providing equal opportunity and nondiscrimination to applicants and employees without regard to race or ethnicity; creed; color; national origin; sex; marital status; sexual orientation; age; religion; genetic information; the presence of any sensory, mental, or physical disability; or whether a disabled or Vietnam-era veteran. Please see policy 4100 at www.bellevuecollege.edu/policies/. Applicants with disabilities who require assistance with the recruitment process may contact hr@bellevuecollege.edu or 425-564-2271. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564- 2641, Office C227, and EEOC/504 Compliance Officer, 425-564- 2178, Office R130.

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