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Department Description: I, Dr. Mara Schonberg, am seeking a full time Program Administrator. The position is at Beth Israel Deaconess Medical Center in the Division of General Medicine and Primary Care. My research aims to improve shared decision making around cancer screening and treatment for older adults, particularly for breast cancer. I also work with many trainees doing research in other pressing areas of primary care such as optimizing use of telemedicine, improving end of life care, and reducing health care disparities. Under my Direction, the incumbent is responsible for recruiting, screening and enrolling patients, generally older women, for participation in clinical research studies. The incumbent monitors the progress of protocols, helps prepare materials for the IRB, and assists with the grant application and reporting process. The incumbent also conducts a variety of routine and specialized research duties including project coordination, data management and analysis, literature searches, and presentation and manuscript preparation. The incumbent must have excellent organizational, communication and analytical skills normally acquired through a BA/BS degree or equivalent. Masters level degree or related coursework in public health related field a plus. The incumbent must have demonstrated proficiency with Microsoft Word, Excel, and PowerPoint and a general knowledge of research methods. The incumbent must be attentive to detail and able to communicate effectively, orally and in writing; be able to take direction well but also set own priorities and work both independently and collaboratively with research investigators, staff and hospital personnel. Incumbent must possess excellent English language and interpersonal skills, and have a professional and effective telephone presence in order to recruit older adults over the telephone when needed. Knowledge and/or interest in women’s health and aging is preferred. This role is also designed to help the incumbent reach their professional goals, whether it be to go medical school, graduate school, industry, or research administration. The salary is competitive and based on experience.

Job Location: Boston, Massachusetts

Req ID: 48069BR


Job Summary: Oversees and coordinates the administrative functions that support a research program.

Essential Responsibilities:
  1. Serve as the administrative resource and liaison for the program, interacting with all levels of personnel, both internal and external.
  2. Develop, organize and implement administrative processes and systems to ensure the smooth flow of operations.
  3. Plan and organize program events, including publicity, agenda, invitations, speakers, presentation materials, schedule travel arrangements, and process reimbursements.
  4. Monitor the program budget and accounts. Authorize, monitor and report all expense items.
  5. Assists with grant submissions, preparation of annual progress reports, and expense accounting for the grant.
Required Qualifications:
  1. Bachelor's degree required in Life Sciences. Master's degree preferred.
  2. 1-3 years related work experience required.
  3. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Preferred Qualifications:
  1. Previous experience in the research environment, preferably in academic or healthcare settting.
  2. Previous experience with grant submission process.
Competencies:
  1. Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
  2. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
  3. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
  4. Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.
  5. Customer Service: Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.

Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
EOE Statement
BIDMC is EOE M/F/VET/DISABILITY/GENDER IDENTITY/SEXUAL ORIENTATION
Vaccines
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. BILH requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.