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Health Information Specialist Kaiser Wrap

Seneca Family of Agencies has been a leading Wraparound provider in California for over 20 years, and our success in enhancing youth safety, permanency, and well-being has garnered the attention of healthcare networks such as Kaiser Permanente. We are excited to introduce a partnership between Kaiser and Seneca, where children and families can now access Seneca’s wraparound services through Kaiser’s network. This program is a partnership between Kaiser Permanente and Seneca Family of Agencies, providing behaviorally focused mental health services to children and families.
 
If you’re passionate about equitable mental healthcare, join our team of amazing Health Information Specialists! As a Health Information Specialist, you will work with clinicians, counselors, and program leaders ensure program compliance, support payment processes, and to track and update clinical charts for youth and families enrolled in our Seneca Kaiser Wrap programs. As a member of the team you will have the opportunity to familiarize yourself with the behind-the-scenes operations that make a nonprofit successful. Our Health Information Specialist will use their analytical skills to prioritize projects, manage billing logistics, and communicate with the team who is equally passionate about helping children and families through the most difficult times of their lives. As the Health Information Specialist you will work remotely for most of the time with the ability to travel to our Bay Area program locations as needed
 
At Seneca Family of Agencies, we pride ourselves on building a team of diverse staff and strongly encourage people of color to apply. Our programs are deeply engaged in conversations and trainings on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve. The driving force behind our growth is our commitment to providing traditionally marginalized communities a network of outstanding mental health, community-based, and educational services.

Responsibilities

  • Create and maintain client records for assigned program according to HIPAA, CCL, and Seneca regulations.   
  • Monitor and track required documentation, ensuring accurate completion according to established programmatic, county, and state guidelines.  
  • Communicate with treatment team regarding corrections or necessary changes on documentation. 
  • Responsible for inputting, completing, and reviewing billing and payment invoices using internal and external Electronic Health Record systems for assigned program(s) and submitting reports to the Accounting Department in a timely manner. 
  • Ensure appropriate and timely distribution of Incident Reports. 
  • Investigate and resolve billing inaccuracies and billing related issues.
  • Ensure timely submission of invoices to appropriate department(s). 
  • Process Record Requests in compliance with HIPAA rules and Seneca policies and policies.    
  • Prepare charts for audits and accreditation surveys. 

Qualifications

  • Minimum education/experience required: 
  • Associate’s or Bachelor’s degree OR 
  • Minimum of 2 year experience (paid or unpaid) in an administrative capacity requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordinate with multiple departments  
  • Must be at least 21 years of age.
  • Valid California driver's license and insurability with Seneca's automobile policy.
  • Clearance of TB test, fingerprints, and any other mandatory State/Federal licensing or certification requirements.
  • Proof of COVID-19 vaccination and booster required.
  • Ability to compile and track documents according to strict guidelines and regulations.
  • Excellent organizational, problem solving, and time management skills.
  • Demonstrated proficiency in Microsoft Word, Outlook, and Excel.
  • Ability to collaborate with diverse co-workers, partners, and community members.

Schedule

  • Full-time
  • Monday - Friday; 9AM - 5PM
  • Ability to work remotely much of the time

Benefits

  • Staring salary at $24 per hour. Actual salary dependent on creditable experience above the minimum qualification.
  • Additional compensation provided upon passing bilingual language proficiency exam.
  • Mileage reimbursement.
  • Comprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependents.
  • Employer-paid Employee Assistance Plan (EAP).
  • 5 weeks of flexible paid time off and 11 paid holidays.
  • 403b retirement plan.
  • Scholarship opportunities, ongoing training, and professional development opportunities.


Please apply directly through our website by clicking here!