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Legal Assistant/Paralegal

State of Utah
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Want to be at the forefront of legal support for our new Office of the Homeowners’ Association Ombudsman? Are you seeking an opportunity where your expertise can build new processes? Ready to grow with a brand-new office? Take the next step in your career and apply for our Legal Assistant/Paralegal role with the Utah Department of Commerce!


 

**Throughout the launch process, telework will not be available for this position. Once the office is up and running, at the discretion of the Director, up to 3 days of telework may be approved if eligibility requirements are met.  


 

PRINCIPAL DUTIES

The Office of the Homeowners' Association Ombudsman is a brand-new division within the Department of Commerce. In this position, you will assist the Director and work with our founding team of three to establish the office and introduce it to the public. You will perform legal assistant and paralegal tasks with review and supervision by an attorney, as well as general office tasks to help run the administrative duties of the office.

Duties will include, but not be limited to the following: 

  • Participating in legal research. 
  • Drafting legal documents. 
  • Using legal search engines and other resources for legal research to conduct factual research and compile information. 
  • Answering questions and phone calls from the public.
  • Reviewing case files. 
  • Maintaining document control, tracking, and tracing. 
  • Searches records. 
  • Assist with the opinion review process, including gathering information. 
  • Assisting attorneys in locating, obtaining, tracking, and disseminating information. 

 

THE IDEAL CANDIDATE

We are looking for a professional who can be described as: 

  • Proactive and resourceful. 
  • An excellent communicator, both verbally and in writing. 
  • Exceptionally detail-oriented. 
  • A problem solver with critical thinking abilities. 
  • A team player who can collaborate with all levels of an organization. 
  • Positive with a desire to learn. 

 

MINIMUM QUALIFICATIONS

  • Office/clerical experience. 
  • Customer service experience. 
  • Proficient with Microsoft Word and Excel. 

 

PREFERRED

  • Certified paralegal. 
  • Professional knowledge and or experience with community association law. 
  • Experience with legal search engines. 
  • Experience drafting professional documents (emails, letters, training and educational resources, initial legal drafts, notices, etc.). 
  • Experience using PowerPoint, Adobe sign or Docusign, and Google Workspace. 

 

AGENCY

The Department of Commerce is the licensing and registration agency for Utah's professional and business community.  We provide oversight of business registrations, trademarks, Uniform Commercial Code filings, professional licensing, consumer protection, public utilities, securities, real estate and residential mortgage lending.

You can learn more about our agency by visiting our website.

 

BENEFITS

This position is eligible for a rich benefits package, generous paid time off, and a great work-life balance. You can learn more about the offered benefits here.

Health Insurance - Public Employee Health Program (PEHP):

  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.
  • 5 dental plan options, with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.
  • 4 vision plan options under EyeMed or OptiCare

Retirement - Utah Retirement Systems (URS):

  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.
  • Employees hired on or after 7/1/2011 and who have never been in the URS retirement system have two options for retirement in the Tier II System. 
  • Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
  • Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.  
  • Employer contributions to your 401(k) are vested after four years.

Paid Time Off:

  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
  • Annual leave amounts increase with years of service. 
  • We have 12 paid holidays.

 

Qualifications:

(Includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position.)

  • The ability to serve the public in a manner that shows sensitivity, tact, and professionalism.
  • The ability to ensure compliance with statutes, rules, regulations, etc.
  • The ability to evaluate information against a set of standards.
  • The ability to communicate information and ideas clearly and concisely, with English fluency. 
  • The ability to compose and produce reports, documents, and related materials.
  • The ability to follow processes to completion timely and accurately.
  • Possess excellent business writing skills.
  • The ability to establish, organize, and/or maintain files.

Supplemental Information:

  • As a part of the interview process, you may be asked to participate in a writing exercise.
  • State of Utah Job: Legal Assistant (Paralegal) I (#85508). 
  • Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason.
  • In this position, you are not required to respond to situations involving threats to public safety or perform duties that consist of actively preventing or detecting crime, or perform duties that primarily provide community protection, and you do not obtain warrants of arrest.
  • Effective July 1, 2021, in-state work rules require all work to be performed while physically within the state’s borders.
  • We are interested in every qualified candidate who is eligible to work in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
  • As a condition of employment with the Department of Commerce, employees shall receive compensatory time off in lieu of payment in cash for all overtime worked under the Fair Labor Standards Act (FLSA).
  • Valid driver's license required to drive a motor vehicle on a highway in this state per Utah Code  § 53-3-202(1)(a).
  • Work requires some physical exertion such as long periods of standing, walking over rough terrain or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching, lifting moderately heavy items (up to 50 lbs.) or similar activities.