Temporary Assistant Manager, Grants Administration

Full-Time Temporary Position (12–24 Weeks)

Location: East Windsor, NJ (Princeton Area) or Remote

Hours: Monday–Friday, 8:30 AM – 4:30 PM

HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

Position Overview

We are seeking a highly organized and detail-oriented Assistant Manager, Grants Administration to join our educational grants team on a full-time temporary basis (12 to 24 weeks) to cover a maternity leave. This role involves a blend of administrative, analytical, and communications responsibilities and is ideal for candidates with strong Excel proficiency, portal navigation experience, and a commitment to maintaining meticulous records.

Comprehensive training will be provided. This role may be fulfilled remotely or on a hybrid schedule (2 days in-office/3 days work-from-home), depending on the candidate's location.

Key Responsibilities

• Prepare grant proposals and budget submissions through vendor grantor portals.
• Generate financial reconciliation reports post-event.
• Monitor and track grantor portals for key reporting deadlines and requirements.
• Maintain accurate and current logs of portal login credentials and reconciliation timelines
• Collaborate with the accounting department to ensure budgets are accurately tracked and reconciliations are completed.
• Research and circulate grant-related Requests for Proposals (RFPs) on a weekly basis.
• Maintain internal documentation related to grantor-specific details and requirements.
• Conduct industry-specific and tactic-specific research as needed.
• Provide general administrative support to the grants team and assist with ad hoc tasks as directed by management.

Qualifications

• Bachelor’s degree from an accredited four-year college or university.
• At least 1–2 years of experience in an administrative or office-based role preferred.
• Exceptional organizational and time management skills; ability to meet deadlines.
• Detail-oriented with strong written and verbal communication skills.
• High level of proficiency with Microsoft Excel; familiarity with PowerPoint preferred
• Experience navigating web-based platforms or grantor portals is highly desirable.
• Comfortable working across multiple internet-based systems and tools.
• Valid driver’s license (for candidates considering a hybrid/in-office option).

Employment Type

• Full-time, temporary (12 to 24 weeks)
• Coverage period for maternity leave
• Competitive benefits available during the employment term, including medical, dental, vision, and 401(k) with company match

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