Administrative Professional 4

Administrative Professional 4 (250006JL)

Organization: Opportunities for Ohioans with Disabilities

Agency Contact Name and Information: Sarah Baty, OOD.TalentAcquisition@ood.ohio.gov

Unposting Date: Sep 11, 2025, 11:59:00 PM

Work Location: OOD Lakewood - 14725 Detroit Avenue Suite 202, Lakewood, OH 44107

Primary Location: United States of America-OHIO-Cuyahoga County-Lakewood

 Compensation: $26.92/hour (unless required by legislation)

Schedule: Full-time

Work Hours: 8:00AM - 5:00PM M-F

Classified Indicator: Classified

Union: Exempt from Union

Primary Job Skill: Administrative Support/Services

Technical Skills: Budgeting, Data Visualization, Operational and Administrative Support, Purchasing, Stores, Inventory, Administrative support/services

Professional Skills: Attention to Detail, Decision Making, Organizing and Planning, Written Communication, Confidentiality

Agency Overview

Opportunities for Ohioans with Disabilities (OOD) empowers Ohioans with disabilities through employment, disability determinations, and independence. Our agency works with partners in businesses, education, and non-profit organizations to facilitate customized employment plans for Ohioans with disabilities; helps Ohio companies recruit and retain employees with disabilities; and is the sole agency determining medical and vocational Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) programs in Ohio. We help connect the people of Ohio who have disabilities with the resources, support, and opportunities that fit their unique needs, abilities, and interests so that they can find and retain meaningful employment. To learn more about what we do, please visit our website at ood.ohio.gov.

Follow us on social media @OhioOOD!

Job Description

Administrative Professional 4 Position Overview

Opportunities for Ohioans with Disabilities (OOD) is seeking a highly organized, proactive, and professional Administrative Professional 4 to provide high-level administrative support to our Northeast Area Bureau of Vocational Rehabilitation (BVR) and Bureau of Services for the Visually Impaired (BSVI) management team. This important role plays a key part in supporting OOD's mission to enhance the lives of Ohioans with disabilities through employment, disability-determination, and independence. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and executive support-related tasks with discretion and confidentiality.

As an Administrative Professional 4, you will provide administrative and secretarial support to the Area Manager, Deputy Directors, and others in leadership roles. Your responsibilities will include conducting research, analyzing information, and preparing reports and correspondence related to the Vocational Rehabilitation program. You will communicate decisions, directives, and assignments to staff, ensuring efficient office operations. Additionally, you will manage the facility operations and business functions of the area office, including budget preparation, monitoring expenditures, ordering supplies, and Records Coordinator duties such as maintaining fiscal records.

You will handle inquiries from the general public, employees, and external stakeholders, providing information about the agency's services and programs. Your strong communication skills and attention to detail will be valuable in preparing reports, memorandums, and official responses.

To succeed in this position, you should possess knowledge of office management, practices, and procedures. Strong interpersonal skills, the ability to handle sensitive inquiries, and proficiency in Microsoft Office applications and general office equipment are crucial.

Join OOD and contribute to our mission of empowering Ohioans with disabilities.
 

Bureau of Vocational Rehabilitation Division Overview

OOD’s Bureau of Vocational Rehabilitation (BVR) and Bureau of Services for the Visually Impaired (BSVI) provide vocational rehabilitation (VR) services to eligible individuals with disabilities to assist them to attain and maintain competitive integrated employment. OOD works with adults seeking to enter the workforce or retain a job, and with youth beginning at age 14 to assist them as they transition from high school into college and/or the workplace. For more information click here to view the OOD Vocational Rehabilitation Fact Sheet.

Pay Information

Starting salary will be step 1, subject to law or union contract requirements.  New hires advance to the next step in the range after 6 months and annually thereafter.  There are cost of living increases to these rates each year and additional longevity supplements begin after 5 years. 

Location Requirements

We are increasing our in-office presence to 5 days per week across all OOD locations as space permits.  The transition timeline for each office is being determined and more information will be provided by the supervisor before the start date.  Employees must reside at a location that allows for reasonable response time to workplace reporting requirements.

Daytime travel within Ohio may be required. The selected candidate must provide own transportation or, in order to operate a state vehicle, must have a valid driver’s license.

Applications and Selections

Please ensure your online application and work experience clearly indicates how you meet minimum qualifications (MQs). Applications that fail to demonstrate how they meet minimum qualifications will not be considered. If you meet the MQs through education, transcripts are required for consideration by attaching directly on the Additional Attachments section of the application (Step 7) or via email to OOD.TalentAcquisition@ood.ohio.gov.

“See resume” is not a substitution for completing work experience and/or supplemental questions. Answers to the supplemental questions must also be supported by the work experience/education sections of the application. If "See Resume" is used in place of work experience, your application may not be considered.

Applicants can check their application status and all vacancy-related email correspondence on “My Jobpage.” On the Careers.Ohio.Gov job search webpage, once signed in the link to My Jobpage is displayed under the TeamOhio logo. Applicants who require technical assistance (e.g., issues logging in or other system-related issues) should contact careers@ohio.gov. 

The selection process consists of a remote structured interview. All communications are sent via email. Candidates should make sure their account contains an email address that is checked regularly including checking junk and/or spam.

Opportunities for Ohioans with Disabilities will not sponsor applicants for work visas.

Background Check

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. 

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

30 months experience or 30 months training in secretarial/administrative professional field. 

-OR completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months experience in secretarial/administrative professional field.

-OR 12 months experience as Administrative Professional 2,16872. 

-OR equivalent of education and/or experience per Minimum Class Qualifications noted above. 

Job Skills: Administrative Support/Services, Budgeting, Operational and Administrative Support, Data Visualization, Purchasing, Stores, Inventory, Attention to Detail, Decision Making, Organizing and Planning, Written Communication, Confidentiality 

Supplemental Information

Equal Employment Opportunity (EEO) Statement

Opportunities for Ohioans with Disabilities is an Equal Employment Opportunity employer and is amongst the top-ranked state agencies implementing inclusive and accessible planning and programming into businesses operations and services. We strive to hire, sustain, and promote a workforce that not only embraces this mission but is also reflective of the Ohioans we serve.

If you require an accommodation based on a disability for any step of the selection process, please contact OOD.OandA@ood.ohio.gov so proper arrangements can be made. 

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.