Executive Assistant - CEO Support

Executive Assistant – CEO Support

Reports to: Chief Operations Officer (COO)
Location: Remote/Hybrid (TriSphere Apps LLC)

Overview

TriSphere Apps LLC is seeking an Executive Assistant to provide direct support to the Chief Executive Officer (CEO). This role will be central in managing the CEO’s schedule, communications, and cross-functional coordination across technology, HR, marketing, and business operations. The Executive Assistant will act as a trusted partner to the CEO, ensuring organizational priorities are met and leadership is supported in driving TriSphere’s mission forward.

Key Responsibilities

Manage the CEO’s calendar, scheduling, and correspondence with internal and external stakeholders.

Prepare meeting agendas, presentations, and executive reports.

Track projects and initiatives to ensure deadlines are met, escalating priorities as needed.

Coordinate cross-departmental meetings and serve as a liaison between the CEO and other leaders.

Maintain and organize confidential files, contracts, and sensitive business information.

Support special projects, strategic initiatives, and partnership communications.

Assist in preparing communications, investor decks, and company updates.

Provide operational support from tech to HR functions, ensuring smooth workflow between departments.

Preferred Skills & Experience

Prior experience as an Executive Assistant, Chief of Staff, or Administrative Partner supporting senior leadership.

Strong organizational skills with the ability to manage multiple priorities under tight deadlines.

Excellent written and verbal communication skills.

Familiarity with HRIS systems, project management tools, and productivity platforms.

Ability to maintain strict confidentiality and discretion.

Comfortable in a fast-paced, evolving, and mission-driven environment.

What We Offer

Opportunity to work closely with the CEO and leadership team in a high-impact role.

Exposure to company strategy, innovation, and multi-disciplinary operations.

A collaborative, supportive environment where your organizational skills directly contribute to company growth.