Medical Records and Coding Specialist

The Wisconsin Veterans Home at Union Grove (WVHUG) is recruiting for a Health Information Technician 2, to serve as the medical records and coding specialist on our Nursing Services team. The Home is a 24/7/365 long-term care facility that provides comfort, support, and professional healthcare services to elderly or disabled veterans and their spouses. Our facility is in Racine County, a short drive from Milwaukee, Racine, Kenosha, and other key locations in southeastern Wisconsin. 

WDVA employees have access to an excellent benefit and compensation package that includes: 

• Substantial leave time including 9 paid holidays and ample accrued sick time that rolls over each year 
• Excellent and affordable health, vision, and dental benefits 
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan 
• Wellness and Employee Assistance programs 
• The Federal Public Service Loan Forgiveness program 

To learn more about State of Wisconsin’s complete compensation package, please visit the Total Rewards Calculator! 

Follow the link to see a video highlighting what working for the State of Wisconsin is all about!

This agency is committed to serving Wisconsin's veteran population. Our positions offer the satisfaction of serving those who have served us all.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Position Summary

Under the general supervision of WVHUG’s DON, this position ensures that administration of medical records meets federal and state standards. This position is responsible for developing and managing a medical records system and maintaining member health information. Specific duties include coding diagnoses, abstracting information from the medical record, assembling charts, communicating health care information among WVHUG services and outside facilities, maintaining required registries and preparing records for transportation and storage. In addition, this position assists the DON with administrative duties.

Click the link to view a copy of the full job description.

Salary Information

Starting wage is $24.02 per hour.

Health Information Technician is in pay schedule-pay range 06-13. Pay will be set in accordance with the State of Wisconsin Compensation Plan in effect at the time of hire. Starting pay for current State employees may vary based on applicable provisions in the Compensation Plan.

Job Details

This position works Monday through Friday, 8:00 a.m. – 4:30 p.m.

Due to the nature of the position, WDVA will conduct a criminal background check prior to an offer of employment.

Employment in this position is contingent upon passing a pre-employment tuberculosis (TB) skin test.

A 12-month probationary period may be required.

Qualifications

Required qualifications that will be reviewed in the first step of the process are experience:

• Medical coding using International Classification of Diseases (ICD-9 or ICD-10) systems and guidelines
• Utilizing computer software (e.g., Microsoft Office Suite, Adobe, Scan Snap, electronic health record, etc.) to create or manage spreadsheets, enter data, keep records, scan materials, review and pull data, etc.

Preferred qualifications that will be reviewed in the first step of the process are:

• Experience with medical coding in setting or facility with individuals with geriatric or behavioral health conditions
• Certification as a Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or from the American Academy of Professional Coders (AAPC)

In addition to the qualifications reviewed in the first step of the process, qualifications that will be reviewed in next steps are experience:

• Utilizing computer software (e.g., Microsoft Office Suite, Adobe, Scan Snap, electronic health record, etc.) to create or manage spreadsheets, enter data, keep records, scan materials, review and pull data, etc.) *
• Following federal and state laws related to health information retention and confidentiality *
• With the Center for Medicare and Medicaid Services and the Joint Commission medical reporting requirements *
• Providing customer service in an office setting (e.g., maintaining records, assembling materials, responding to medical records requests, etc.) With change management and crisis management *
• Collaborating with internal and external stakeholders from a variety of disciplines

Items marked with an asterisk (*) are required.

How To Apply

You must apply online on WiscJobs. Click the link to view instructions for Applying to State Service. You will be required to attach a resume. Attaching a letter of qualifications is strongly recommended. To make it easier to apply, save your documents on WiscJobs before attaching them with your application.

Your resume and letter must describe your education, training, and experience related to the required and preferred qualification/s listed in the “Qualifications” section of the job announcement. Click the link to view tips for writing and what to include in your resume and letter of qualifications.

NOTE: You cannot update or change the documents once the application is submitted. Make certain that your attached documents are how you want them to be before you click Submit.

Current permanent, classified state employees who are eligible for transfer or demotion into a position assigned to pay schedule-pay range 06-13, should complete the online application process.

What happens next? After the established deadline, applicant resumes and letters will be reviewed by one or more job experts, and the most-qualified applicants will be invited to participate in the next step of the selection process. Failure to complete all steps of the online process, including submitting a resume, will result in an incomplete application, which will not be considered. 

The State of Wisconsin offers a special program for qualified veterans with a 30%-or-greater, service-connected disability rating, Veterans Non-competitive Appointment (VNCA). Click the link to view more information on the VNCA process and to apply for eligibility verification. Veterans that have applied and been verified through the VNCA job posting, Job ID 3375, should email the contact below and mention your eligibility and interest in the position. Current state employees in permanent positions are not eligible for non-competitive appointment.

Applicants must be legally authorized to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, or an alien authorized to work in the U.S. without WDVA sponsorship) at the time of application.

Questions can be directed to J Lea Roberts at jlea.roberts@wisconsin.gov or 608-266-3344.

Deadline to Apply

All application materials must be submitted by 11:59 p.m. on October 29, 2025.