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Human Resources Virtual Remote Internship

Seaside Sustainability, Inc.
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Human Resources Intern

Position Summary:

The Human Resources department at Seaside Sustainability is responsible for our internship program's organization, performance, and culture. The team creates strategies to recruit and retain a skilled and diverse group of interns while helping current interns develop their professional skills. HR communicates with applicants throughout the application, interview, and onboarding process, ensuring a smooth transition into the organization. Additionally, the team fosters an optimal work environment by improving intern wellness, maintaining ongoing communication with current interns, and providing administrative support, such as storing confidential information on intern paperwork and connecting interns with project teams. 

The Human Resources team is divided into five key sub-departments: (1) Talent Sourcing; (2) Talent Assessment & Selection; (3) Employee Onboarding & Development; (4) Employee Transition & Off-boarding; and (5)  Employee Relations & Compliance.

 

Human Resources Sub-Teams: 

1.  Talent Sourcing

The Talent Sourcing team is the first point of contact between candidates and Seaside. They identify potential candidates, evaluate resumes, and own the early stage communication that brings people into the organization.

Responsibilities:

  • Review and evaluate candidate resumes, aligning skills and experience to appropriate open roles
  • Reach out to prospective candidates and facilitate initial communication between the candidate and Seaside
  • Coordinate and manage interview scheduling and rescheduling as needed

2. Talent Assessment & Selection

The Talent Assessment & Selection team handles the interview stage. They conduct structured evaluations to determine fit and ensure the right candidates move forward in the hiring process.

Responsibilities:

  • Conduct structured interviews and assess candidate fit for the organization
  • Provide detailed feedback to the recruitment team following each interview
  • Collaborate across the hiring process to enhance the overall candidate experience

3. Employee Onboarding & Development

The Onboarding department is dedicated to ensuring a smooth transition for new hires into the organization. This team prepares and delivers orientation materials, facilitates onboarding, and supports new interns as they integrate into their roles. The Onboarding Department is essential to creating a positive and welcoming experience for all new team members.

 Responsibilities:

  • Support the onboarding process for new hires, ensuring a smooth and positive transition.
  • Assist in preparing orientation materials and conducting orientation sessions.
  • Contribute to the development and improvement of onboarding procedures.

4. Employee Transition & Off-boarding

The Off-boarding department manages the exit process for interns leaving the organization. This team handles off-boarding documentation and communicates with off-boarding interns to ensure that applicant records are accurate and up-to-date. The Department Manager and Fellow will play a crucial role in gathering feedback to improve future HR practices, and in ensuring that departing interns have a positive overall experience.

Responsibilities:

  • Assist in off-boarding procedures, which may include exit interviews and documentation.
  • Contribute to the development of off-boarding checklists and materials.
  • Department Managers and Fellows will also collaborate with the HR team to gather feedback and identify areas for improvement.

5. Employee Relations & Compliance

  • Conduct employee and intern check-ins and support workplace engagement initiatives.
  • Facilitate promotions, career development discussions, and employee growth opportunities.
  • Address employee relations matters and support conflict resolution efforts.
  • Manage employment verifications, CPT/OPT requests, student work authorization, and internship credit documentation.
  • Coordinate with colleges, universities, and academic advisors to ensure compliance with program requirements.

Qualifications and Skills for Human Resources Teams:

  • Proficiency in Google Suite, Airtable, Canva, and Excel data analytics.
  • Strong organizational, communication, and interpersonal skills.
  • Ability to objectively evaluate candidates and provide constructive feedback.
  • Flexibility and creativity in adapting to changing projects and requirements.
  • Ability to work independently and as part of a team.
  • Prior experience in HR processes, including recruitment, onboarding, and offboarding, is beneficial but not required.
  • Experience in conducting interviews and preparing orientation materials.
  • Familiarity with data management and analysis tools, particularly Google Suite and Airtable.
  • Experience working with HRIS (Human Resources Information Systems) and utilizing Airtable for managing HR processes.
  • Knowledge of screening tools and platforms, including Handshake, Catchafire, Volunteer Match, and similar platforms.
  • Experience in employee engagement, including policy development and implementation.
  • Prior involvement in managing or supporting internship programs, including recruitment, onboarding, and development.
  • Experience in using technology to streamline HR tasks and improve efficiency.

Duration and Compensation:

  • Duration: 5 months (flexible start and end dates).
  • Compensation: This is an unpaid internship.

Learning Outcomes:

  • Develop practical recruitment, screening, interviewing, onboarding, and offboarding skills.
  • Gain insights into the various stages of the employee lifecycle within a professional setting.
  • Enhance communication and interpersonal skills through interactions with diverse stakeholders.
  • Acquire a comprehensive understanding of HR operations and practices.

 

Why Intern at Seaside: Seaside’s internship program is hands-down one of the best in the area! With its roots firmly seated in education and hands-on learning, there is no doubt that that is why we have more than 50 interns at any given point throughout the year. Our programs and initiatives encourage members of the community, young and old, to build and nurture a relationship with local land and seascapes. An internship at Seaside allows you to explore a myriad of internship opportunities, relevant to almost any future interest. Join Seaside Sustainability for any season, or during breaks in your school schedule. We are looking for part-time interns in high school, college, and beyond to work on a diverse and challenging array of projects and initiatives. We are accepting applications for unpaid internships, with hours available any day of the week and practically any time of day: weekdays, weekends, and evenings included. We prefer to have our local interns work in person at the office in Gloucester, and we also invite interns from all over the United States and internationally to apply. Seaside Sustainability provides interns with real and meaningful work, and internships are available in any season with flexible time schedules.

Mission: Advocate, educate, and deliver tangible solutions to advance environmental stewardship. 

Vision Statement: Seaside’s programs and initiatives encourage members of the community, of all ages, to build and nurture a relationship with local land and seascapes. We believe that environmental challenges can be overcome by instilling ethical and social responsibility into our existence. And we address these challenges by illuminating the heavy costs of environmental degradation by providing resources to develop skills, solutions, and community involvement.

What Interns Do at Seaside Sustainability: Our interns are not limited to just one role; we encourage each intern to take advantage of the opportunity to explore a variety of roles and responsibilities. Our interns are never bored as they’re always given real and meaningful work that is essential to the day-to-day operation of the company. As an intern with Seaside Sustainability, you will be asked to perform a myriad of tasks, most of which can also be found at https://www.seasidesustainability.org/intern-details. 

 

Course Credit: Students may receive course credit for this internship. Staff will work with the intern’s school/advisor on achieving desired learning outcomes and completing all necessary paperwork.

Requirements: Seaside Sustainability requires interns to work at least 15 hours per week.  

 

Diversity, Equity, and Inclusion Statement: Seaside recognizes that environmental issues are human issues, and therefore everyone has a right to be a part of the solution. Seaside is committed to fostering a diverse and inclusive environment that welcomes all participants irrespective of their gender, race, sexuality, religion, national origin, age, veteran status, or socioeconomic status. The demographics of our internship program directly reflects the composition of our national outreach while the composition of our board more reflects the local composition of our communities. With the understanding that Environmental Issues disproportionately affect low income communities, minority communities, and communities of color, we are actively seeking to ensure that our environmental work, our projects, and programs are crafted in a way that both reflects and aids in combating the plight of minorities, of people of color, of economically challenged, and other disadvantaged individuals.

 

Management Roles

Advisors

Seaside Sustainability’s Community Advisory Team members work directly with our Executive Director, Eric Magers, and work alongside Board members, Intern Directors, Management Fellows, other Community Advisors and a large cadre of interns organized in teams to further advance the organization’s goals. Common Advisor duties and responsibilities include, but are not limited to: Leading implementation of new management and organizational processes and procedures across the program. Delegating tasks to appropriate team members. Working closely with the Human Resources team to manage and oversee recruitment for future internship sessions. Collecting and analyzing feedback from interns throughout the program to gauge satisfaction and success. Skills Needed: Good communication with people of all walks of life, Leadership skills, Experience coordinating groups of people, A strong desire to facilitate a positive, hands-on internship experience.

Strategic Assistants

Seaside Sustainability’s rapid growth is requiring the organization to look for enthusiastic students who wish to take their passion for the environment to the next level. To promote this, Seaside will provide Strategic Assistant with a professionally guided internship that assists with intern management strategies and supports their aspirations for career development. SAs take the lead on more than 10 Seaside projects working with 3-4 departments simultaneously. Being a SA is truly a win-win situation: the environment benefits, interns benefit, and SA gains invaluable experience. We are actively seeking to recruit college students, graduate students, and those with leadership experience to fulfill the role of a SA. Interns at Seaside Sustainability may be promoted to the position of a SA by exemplifying the characteristics of a model intern. Skills Needed: Project development, Task delegation, Superior organizational and communication skills

Management Fellows

A Fellow exemplifies organization, leadership, and communication skills and has the opportunity to lead a team of 12-15 interns within one of our departments throughout their internship. This position is more demanding and requires someone with the ability to check emails and make phone calls outside of regular working hours. The duties of this position include interviewing applicants, onboarding new interns, meeting with interns 1:1 every other week, reporting to the Advisor, and ensuring the success of both interns and projects. Skills Needed: Project development, task delegation, superior organizational and communication skills.

Department Managers

Similar to a Fellow, a Department Manager also exemplifies organization, leadership, and communication skills but focuses on leading a sub-team within a department. A Department Manager has the opportunity to lead a team of 5-8 interns, ensuring that their sub-team's projects align with the department's goals. This position requires the ability to check emails and make phone calls outside of regular working hours. The duties include interviewing applicants, onboarding new interns, meeting with interns 1:1 every other week, reporting to the Fellow or Advisor, and ensuring the success of both interns and projects. Skills Needed: Project development, task delegation, superior organizational and communication skills.

Make Sure To Follow Seaside on Social Media!

Facebook: https://www.facebook.com/seasusinc/

Instagram: https://www.instagram.com/seasusinc/

Twitter: https://twitter.com/seasusinc

YouTube: https://www.youtube.com/channel/UCDqPZWdPIQG37aaSC7NShOg

LinkedIn: https://www.linkedin.com/company/seaside-sustainability-inc/

Podcast: https://open.spotify.com/show/4lfTZpbv0ELrkU2po8SRfo

And remember to check out our partner organization National STEM Honor Society www.nstem.org for another great internship opportunity!