Contracts Specialist - Office of Research

JOB PURPOSE:
Provides administration for all contract activities in the areas of contract negotiations, Independent
Contractor Agreement and Subaward drafting, award set up, and building and maintaining positive
relations with internal and external customers and partner various KSU offices, analyzing and
interpreting policy and procedures related to research administration, and developing and
disseminating research administration-related information to the campus. Builds and maintains
partnering relationships with internal stakeholders and other operational departments while acting as
a liaison with sponsors.
MINIMUM EDUCATION REQUIRED:
Bachelor's degree from an accredited institution of higher education or equivalent combination of
education and/or experience
MINIMUM EXPERIENCE REQUIRED:
Two (2) years of related work experience in grant award and/or contract management and review
within a university, non-profit, or academic medical center setting
MINIMUM LICENSURE/CERTIFICATION REQUIRED BY LAW AND/OR INSTITUTION:
None
ADDITIONAL QUALIFICATIONS: (Preferred qualifications)
Advanced degree from an accredited institution of higher education
Certified Research Administrator (CRA)
Experience with applying and interpreting Unifor Guidance 2 CFR 200, federal agency specific
regulations, and non-federal sponsor guidelines
Experience with electronic grants management system
KEY RESPONSIBILITIES:
1. Manages internal and external contract review and negotiations for assigned research related
agreements
2. Drafts and manages Independent Contractor Agreements and outgoing Subawards
3. Reviews and may draft other research related agreements including but not limited to Data Use
Agreements, Material Transfer Agreements, and Confidentiality Agreements
4. Works closely with KSU Legal Division on contract review
5. Responsible for institutional contracts award acceptance and set up
6. Routes required agreements in various systems
7. Monitors and tracks the status of agreements
8. Interacts regularly with and provides high quality customer service to faculty and other staff
throughout the contract development and review process
9. Contributes to Sponsored Programs website to ensure it is user-friendly, has useful information,
and is up to date Facilitates Just-In-Time and other pre-award actions requiring institutional
authorized review

10. Aids in electronic system management for contract tracking and status updates
11. Serves as primary intermediary with all pertinent sponsors, faculty, staff and campus entities
12. Ensures adherence to quality standards, all policies, and award regulations