Construction Accounting Intern

The Accounting Intern supports the finance and accounting team with project-related financial tasks. Working under the guidance of the Branch Controller and senior accounting staff, this role provides hands-on experience in construction accounting processes, including billing, data entry, and financial tracking for active projects.

Key Responsibilities:

• Assist in creating and maintaining job files, ensuring all project documentation is accurately organized and stored.
• Support data entry of job-related information into accounting systems (e.g., Spectrum) with a high level of accuracy.
• Help scan, upload, and organize documents such as contracts, job sheets, insurance certificates, and correspondence.
• Assist in preparing and tracking contract documentation, including Certificates of Insurance (COIs), bonds, and related paperwork.
• Provide general support to the Controller and Operations team on project financial tasks.
• Aid in the preparation of monthly AIA and Time & Material (T&M) billings.
• Assist with billing processes in external platforms such as Textura, Procore, or similar systems.
• Support the collection and processing of lien waivers and insurance documentation.
• Work with Project Managers to help track schedules of values, change orders, and progress billings.
• Assist in generating reports and maintaining accurate financial records for assigned projects.
• Help with weekly timecard review and entry to support payroll processing.
• Support accounts receivable activities, including organizing records and tracking outstanding invoices.
• Collaborate with internal teams to ensure smooth project accounting operations.

Qualifications:

• Currently pursuing a Bachelor’s degree in Accounting, Finance, or a related field.
• Basic understanding of accounting principles; coursework in project or construction accounting is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, particularly Excel.
• Familiarity with accounting or construction management software (e.g., Spectrum, Procore) is a plus but not required.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.

Start Date:  Spring 2027/ Summer 2027

Salary:  $15.00 to $20.00/hour

Location: DC, DE, MD, MI, NJ, NY, OH, PA

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.