Executive Operations Intern

Executive Operations Intern

Reports To: CEO & Founder, Sweetwine Enterprises

Position Overview

Sweetwine Enterprises is a remote life coaching agency for current and former athletes where we help with goal setting , life planning, identity building, confidence and everything athletes deal with during and after sports.  We are a young company founded by a former college basketball player. We are seeking a highly organized, proactive, and professional Executive Operations Intern to work directly as the Executive Assistant to the CEO. This is a unique opportunity for a motivated student interested in business leadership, entrepreneurship, operations, and executive management to gain hands-on experience inside a growing company in the sports industry dedicated to supporting current and former athletes.

This is not a traditional administrative internship. As the Executive Assistant to the CEO, you will help maximize the CEO’s effectiveness by managing priorities, improving organizational efficiency, coordinating projects, and ensuring important initiatives continue moving forward. You will play an integral role in the day-to-day operations of the company while gaining firsthand exposure to executive decision-making and business growth.

Responsibilities

• Serve as the Executive Assistant to the CEO by supporting daily operations and executive priorities.
• Coordinate the CEO’s schedule, meetings, and project timelines.
• Prepare meeting agendas, record notes, and track action items.
• Follow up with internal team members, interns, partners, and other stakeholders on outstanding tasks.
• Organize and maintain company documents, SOPs, and operational resources.
• Monitor ongoing projects and provide status updates to the CEO.
• Assist with planning and coordinating company initiatives, meetings, and special projects.
• Help improve internal systems and identify opportunities to streamline workflows.
• Maintain confidentiality and professionalism while handling sensitive business information.
• Support executive communications by preparing drafts, organizing materials, and ensuring timely follow-up.
• Perform additional executive and operational support duties as assigned.

Preferred Qualifications

• Current senior undergraduate student or graduate student (Master’s or MBA preferred) pursuing Business Administration, Entrepreneurship, Operations Management, Project Management, Sport Management, Communications, or a related field.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining attention to detail.
• Professional judgment and discretion when working with confidential information.
• Self-motivated, dependable, and capable of working independently in a remote environment.
• Strong proficiency with Google Workspace and a willingness to learn new software and systems.
• Interest in startups, business operations, leadership, or entrepreneurship.

What You’ll Gain

• Direct mentorship from the Founder & CEO of Sweetwine Enterprises.
• Experience serving as the Executive Assistant to a CEO within a growing company.
• Exposure to executive leadership, business operations, project management, and organizational development.
• Opportunities to contribute to meaningful projects that directly impact company growth.
• Professional references and career development opportunities based on performance.
• Flexible remote work environment with real responsibility and ownership.

Ideal Candidate

We’re looking for someone who enjoys creating order, solving problems, anticipating needs, and helping leaders operate at their highest level. The ideal candidate is proactive, resourceful, trustworthy, and takes pride in ensuring that important work gets done efficiently. Rather than waiting to be told what to do, they naturally look for ways to improve processes, remove obstacles, and help the organization operate more effectively. 

Schedule: 10–15 hours per week, approximately 3 days per week for 3 months. This is a fully remote internship with flexible scheduling. Candidates must be available to attend one recurring weekly meeting with the CEO and respond to time-sensitive communications during scheduled work hours.