Lands Files Digitization Technician

Job Summary  

The Lands Files Digitization Technician supports the land records digitization project for a local county in Tennessee. This role will be responsible for scanning, organizing, indexing, and quality-controlling historical land and survey records to create accurate digital archives. 

Supervisory Responsibilities: No  

Job Classification: 1099 Independent Subcontractor 

Duty Station: Unicoi, Tennessee (Fully Onsite) 

Travel: Up to 10%, Contingent upon business needs 

Project Deliverables  

• Perform onsite scanning and digitization of land, survey, legal, and realty records 
• Handle a variety of record types including standard letter-size documents (8.5”x11”), bound and inbound files, survey field books, corner cards, plats and large-format documents, acquisition and ownership records, and special use records 
• Organize records into manageable scanning batches 
• Create and maintain indexing systems for scanned records 
• Organize files according to tract numbers and established file-naming conventions 
• Verify completeness and accuracy of scanned records 
• Conduct quality assurance and quality control (QA/QC) reviews on scanned documents 
• Identify and correct scanning errors, omissions, or image quality issues 
• Protect physical records from loss, damage, or misfiling during the digitization process 
• Coordinate with project personnel regarding quality control reviews and project progress 
• Ability to safely lift, carry, move, and organize file boxes weighing up to 30 pounds, including retrieving and shelving records as part of daily scanning and digitization activities 

Required Skills/Abilities  

• Experience scanning, indexing, or managing records and documents. 
• Strong attention to detail and organizational skills. 
• Basic computer proficiency, including file management and document organization. 
• Ability to handle confidential or sensitive records responsibly. 

Education and Experience  

• Required: Associate degree in records management, library science, geography, surveying, GIS, business administration, history, archival studies or a related field 
• Required: At least three (3) years of related professional experience  
• Preferred: Experience with land records, survey records, GIS-related documentation, legal records, or archival records 

Physical Requirements    

• Prolonged periods of sitting at a desk and computer work.   
• Routine use of standard office equipment such as computers, phones, and office equipment 
• Ability to lift and move file boxes weighing up to 30 pounds 
• Reliable transportation and ability to work onsite in Unicoi, Tennessee. 

About Chloeta  

Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements