Operations Support Intern

About the Role

Circadia Health is looking for a dependable and detail-oriented Operations Support Intern to assist with day-to-day administrative and operational tasks.

This role is ideal for someone who is organized, trustworthy, comfortable handling sensitive information, and willing to support a wide range of recurring and miscellaneous operational needs. Much of the work requires accuracy, discretion, and consistent follow-through.

Because this role may involve access to Protected Health Information (PHI) and other confidential materials, maintaining privacy and following internal procedures is essential.

What You'll Do

Open, sort, and organize incoming company mail

Scan and appropriately route checks and other business documents

Assist with organizing, retrieving, and maintaining patient consent documentation

Handle documents containing Protected Health Information (PHI) in accordance with company policies

Scan, upload, file, and organize records and administrative documents

Support document collection and basic record verification

Assist with maintaining accurate internal trackers and operational records

Complete routine administrative tasks that support Operations and other internal teams

Help prepare, organize, and distribute materials as needed

Support miscellaneous office and operational projects as priorities arise

Escalate missing, incomplete, or unclear documentation to the appropriate team member

What We're Looking For

Current college student or recent graduate preferred

Highly organized with strong attention to detail

Reliable and able to complete repetitive tasks accurately

Comfortable working with confidential and sensitive information

Strong judgment and professionalism

Able to follow documented processes and instructions closely

Comfortable using email, spreadsheets, scanners, and cloud-based document systems

Able to manage multiple small tasks and prioritize appropriately

Willing to take ownership of both routine and miscellaneous operational needs

Important Requirements

This position may involve access to confidential business information and Protected Health Information. The individual in this role will be expected to:

Maintain strict confidentiality

Follow Circadia Health privacy and security policies

Complete required HIPAA and privacy training

Handle PHI only as necessary to complete assigned responsibilities

Follow established procedures for storing, transmitting, and disposing of sensitive information

What You'll Gain

This role provides hands-on exposure to the operational side of a growing healthcare technology company. You will develop experience with healthcare administration, document management, operational workflows, compliance-sensitive processes, and cross-functional business support.

Circadia Health is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.