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Grant Specialist

Hiring Wage: $56,000 - $62,000/yr DOE
Status:  Full-time with benefits
Closing Date: Until Filled
Application Materials: Apply online at
About Us: Ada County is a rewarding place to work. As an Ada County employee, you will serve in your communities, contributing to making Ada County a great place to live. Ada County employees are given opportunities for advancement and career growth as well as a generous Benefits Package for benefit-eligible employees including paid parental leave, competitive health, dental, and vision insurance, PERSI retirement plan, and much more.

General Summary
Performs a wide range of key functions necessary to the grant development process. Responsible for conducting research, preparing budgets, analyzing data and preparing information for the Grant Administrator, Elected Officials, and Department Heads. Work involves managing multiple priorities and planning and organizing to meet established deadlines.

Distinguishing Features of the Class
Work is performed under general supervision and is reviewed by the Grant Administrator.     

Essential Functions
·       Manages the lifecycle of grants and contracts;
·       Maintains detailed, organized, accurate records in accordance with state and federal policies;
·       Works collaboratively with partners and colleagues to maintain positive, supportive relationships;
·       Ensures compliance with federal Uniform Grant Guidance (2 CFR 200).
·       Provides technical assistance to offices and departments in determining eligibility for grant opportunities, preparing grant applications, and ensuring deadlines are met;
·       Defines operational and management requirements including objectives, time frames, priorities, budget formats, criteria and performance standards;
·       Assists with or develops scopes of work that meet grant objectives.
·       Prepares or reviews plans, grant applications or contracts for compliance with state and federal requirements, feasibility and legality of program design and cost-effectiveness.
·       Collaborate with grant owners to educate and ensure adherence to compliance regulations.
Post Award
·       Prepare and analyze fiscal reports, statements and schedules;
·       Analyzes reports to determine program progress, quality and quantity of service and compliance with laws, standards and guidelines;
·       Communicates grant related updates to management and stakeholders;
·       Assists with day to day operations of the grants, including budgeting, procurement and contracts related to grant funds;
·       Complies with grants regulations and reporting requirements for private, state and federal grants;
·       Manages grant funds and maintains tracking activities;
·       Performs reconciliation of grant expenditures and revenues;
·       Completes compliance reviews;
·       Prepares action required response and provides directions to bring participants back into compliance.
Additional Functions
·       Performs related duties as required.
Job Requirements
·       Bachelor’s degree from an accredited university or college and two (2) years of grant administration experience OR an equivalent combination of education and/or related experience that provides the necessary knowledge and abilities;
·       Experience with federal grants preferred;
·       Intermediate skill in using MS Office Suite to include Word, Excel, Outlook, and PowerPoint;
·       Negotiation, project management and project scheduling skills;
·       Familiarity and experience with grant management software solutions;
·       Knowledge of laws and regulations pertaining to grants and contract administration;
·       Knowledge of the application of governmental accounting, auditing, and budgeting;
·       Knowledge of business math and English grammar, spelling and punctuation;
·       Knowledge of clerical, accounting and bookkeeping methods;
·       Knowledge of methods used in keeping fiscal accounts and records;
·       Ability to read and comprehend technical research materials;
·       Ability to work with others in the accomplishment of the required work;
·       Ability to exercise judgment and discretion in the performance of duties;
·       Ability to make sound judgments and draw valid conclusions;
·       Ability to prepare detailed, concise reports;
·       Ability to establish and maintain effective working relationships with various stakeholders;
·       Ability to read, interpret, and comply with law, regulations, policies and procedures;
·       Ability to work independently and in a team environment;
·       Ability to maintain confidentiality;
·       Ability to make formal presentations and present information clearly and concisely verbally and in writing;
·       Ability to maintain prompt and regular attendance.
Other Requirements
·       May be required to attend evening meetings and work beyond normal business hours when accomplishment of the work requires;
·       Must successfully pass a background check which includes reference and criminal history checks.
Work Environment and Physical Demands
·       Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
·       May be required to lift up to 20 lbs.;
·       Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Employee Benefits: Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness, and long-term financial stability of our employees and their families. Visit us at to view details regarding our benefits package, including: paid parental leave, healthcare benefits, retirement benefits, and more!