Program Assistant
The primary responsibility of the Program Assistant is the general operations of the program’s administrative office. The ideal candidate will have a high level of organizational and analytical skills, be able to prioritize projects, have strong writing and editing skills, excellent communication skills, and be a positive team player.
"As someone who enjoys a new challenge, this position is perfect because no day is the same. If you have the creative mindset and commitment to working hard, this position can open a lot of doors and truly sharpen your work ethic. The actual work I do makes my job interesting, but what keeps me around is the amazing group of people I work with here at Seneca. Nothing compares to working alongside passionate folks who care deeply for the kids and communities we serve." - Seneca Employee
Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. We are committed to building a diverse staff and strongly encourages people of color to apply. Our programs are deeply engaged in conversations and trainings on Diversity, Equity, and Inclusion in order to bring equity and justice to the youth and families we serve.
Responsibilities
- Answer department phones.
- Process all mail, correspondence, and information to and from the program’s office, including correspondence to and from the Program Director.
- Maintain department purchase order requests, department files and organize reference reports and files.
- Prepare correspondence and special project documents (letters, memos, protocols, conferences, etc.).
- Coordinate projects as directed by the Program Director.
- Maintain and update agency documents and manuals.
- Office management, including but not limited to ordering supplies, scheduling and event coordination, program errands, office upkeep .
- Generate reports and synthesize data pertaining to program performance, demographics, and measurable outcomes.
- Assist in general functions of the program.
Qualifications
- BA/BS or equivalent degree.
- Bilingual Spanish/English a plus!
- Excellent organizational, writing, computer and communication skills.
- Previous experience in comparable position is preferred.
- Ability to structure and perform routine tasks.
- Ability to work as a team member.
- Valid California driver's license with a clean driving record and be insurable under Seneca’s automobile policy.
- Clearance of TB test, physical exam, fingerprints and any other mandatory State/Federal requirements.
- Must be 21 years of age or older
- Proof of COVID-19 vaccination and booster required.
Schedule
- Monday - Friday, 8:30am - 5:00pm.
Benefits
- Starting at $21.00 per hour.
- Additional compensation provided upon passing bilingual language proficiency exam
- Annual performance evaluations provide the potential for a generous salary increase each year.
- Comprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependents.
- Employer-paid Employee Assistance Plan (EAP).
- 4 weeks of flexible paid time off and 11 paid holidays.
- We provide a 403b retirement plan.
- Scholarship opportunities, ongoing training, and professional development opportunities.
Keywords: Non-profit, Nonprofit, Mental Health, Youth, Advocate, Family, Children, Family, Families, Behavioral Health, Healthcare, Medi-Cal, Quality Assurance, Healthcare Billing, Billing, Medi-Cal Billing.