Project Coordinator

The Brain Injury Research Center of Mount Sinai (BIRC-MS) conducts cutting-edge research, with a primary focus on addressing the challenges of living with traumatic brain injury (TBI). We have a strong legacy of evaluating the effectiveness of behavioral and other interventions designed to improve the cognitive, emotional and behavioral functioning of people with brain injuries. Since 1987 the BIRC-MS has made seminal contributions to the state of the science with respect to long-term outcomes of TBI, as well as approaches to improving health and life quality after injury. Our work is funded by the National Institutes of Health (NIH), the National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR), the Department of Defense (DoD), and the Centers for Disease Control (CDC).

The current opening is for a Project Coordinator who would work primarily on a large, multi-center consortium grant from the DoD that involves 5 research projects across over 20 collaborating sites. The ENRICH Brain Health Study involves close partnership with stakeholders including Veterans and individuals living with brain injury, leveraging nationwide research infrastructure to investigate the clinical and biological correlates of post-traumatic neurodegeneration and suicide risk in civilians and Veterans, as well as the postmortem neuropathological processes underlying neurodegenerative disease risk and suicide. For more information about our current studies, which include several clinical trials and projects on long-term outcomes after TBI and sports concussion, please visit www.tbicentral.org.

This Project Coordinator position in the Brain Injury Research Center (BIRC) individual will provide administrative leadership in the implementation of a large multi-center Department of Defense- funded program of research designed to improve brain health in civilians and Veterans with TBI. This individual will serve as the primary point of contact between the lead study site and all collaborating sites, institutional review boards, HRPO, and study investigators across sites. The Project Manager will prepare and submit regulatory paperwork and ensure regulatory compliance, prepare and submit regular progress reports, and assist with the implementation of a broad multidisciplinary program of brain health research.

 

This individual will provide assistance and guidance in the preparation and dissemination of knowledge translation materials including those directed toward consumer, clinical, and research audiences.

Administrative tasks include assistance with scheduling meetings, travel, and other duties. Providing administrative and scientific support for the overall program of research, this individual ensures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations. Additional administrative support services include assisting BIRC leadership (also Departmental Vice Chair of Research) in routine scheduling, communications, personnel, budgetary, and other operational details. This position involves working with an outstanding team of investigators across the United States, all with a strong history of productive collaboration, collegial relationships, and strong commitment to improving brain health and life quality for civilians and Veterans living with brain injury.

1.      Performs duties directly contributing to the administrative management of the ENRICH Brain Health study and BIRC research program. The incumbent will work with the Principal Investigator in collaboration with other key staff including multidisciplinary Co-Investigators.

2.      Plans, develops, reviews, evaluates and directly participates in the establishment and implementation of specific post-award projects and objectives, which includes advancing the body of knowledge in research that has direct applicability to understanding and improving the long-term outcomes of TBI.

3.      Provide overall monitoring of progress across 5 complementary research studies, working with the PI to ensure milestones are met on time.

4.      Liaise with Veterans service organizations and brain injury advocacy groups to facilitate research recruitment and ongoing collaborations.

5.      The incumbent will effectively liaise with Departmental grants management specialists for administrative questions concerning the post-award deployment of the research program.

6.      The incumbent will facilitate communications with collaborators to monitor the progress of research and promote best practices of study protocol compliance, implementation and data collection.

7.      Assists in the planning and logistical coordination of meetings and office activities, forums and conferences including travel and meeting planning.

8.      Ensures that all study protocols are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, HRPO, Bio-Safety Officer and Financial Conflict of Interest in Research Committee) and that all study modifications and renewals are made in a timely manner consistent with regulatory requirements.

9.      Provides information to Sponsored Programs Accounting for fund activation. Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers.

10.  Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

11.  Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.

12.  Create and maintain computer documentation and appropriate files for proposal submissions, awards, and research expenditures.

13.  Oversees research compliance including IRB and R&D human subjects protection compliance and related paperwork, ensuring compliance with federal human subjects protection safeguards, including HIPAA and data safety, privacy, confidentiality and security.

14.  The incumbent will assist the Director and/or BIRC investigators in the preparation of presentations, progress reports, final research reports, and manuscripts for publications in professional journals.

15. Establishes and maintains professional relationships with the scientific community through participation at scientific meetings and professional organizations' conferences and seminars as a liaison of the BIRC.

16. Participates in Work-in-Progress meetings as both a presenter and participant, enhancing the intellectual life of the BIRC. May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.

17. Performs other related duties.

Bachelor’s degree in business administration or related field, or combination of education and equivalent relevant work experience. 2 years minimum experience (3 yrs preferred) in clinical research coordination in a leadership and/or supervisory role. Individuals from diverse and under-represented backgrounds are strongly encouraged to apply. Individuals who speak Spanish are strongly encouraged to apply. Veterans are strongly encouraged to apply.