Program Specialist, Serving Our Survivors
Position Title: Program Specialist
Organization: Jewish Family Service of San Diego
Department: Serving our Survivors (SOS)
Position Type: Half-Time (32 hours/week), Non-Exempt
Work Setting: Onsite
Reports To: Director Holocaust Survivor Program
Pay Rate: $19 - $23.50/hour
Total Compensation:
In addition to standard pay, compensation for this position includes:
- Comprehensive, low-cost healthcare coverage for employees
- Generous employer 401(k) contributions
- Employer-covered life insurance
Time Away from Work:
Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:
- Generous paid vacation time and sick leave
- 13 observed Federal and Jewish holidays
- 4 Floating Holidays each year, which employees select from over 60 religious holidays and community days of importance
- 2 Wellness Days to be taken any time during the year to support employees’ mental wellness
Jewish Family Service of San Diego has a duty to provide and maintain a workplace that safeguards the health of our employees and their families, our guests, our volunteers, and the community from the COVID-19 virus. To help prevent the infection and spread of COVID-19, JFS requires that all of its employees be fully vaccinated against COVID-19. We make accommodations for eligible medical and religious exemptions, which can be discussed upon hire.
Overview:
The Program Specialist provides comprehensive support to the Serving Our Survivor teams that cover both San Diego and Orange County. The SOS programs offer critical relief services and resources to Holocaust survivors and their families. The Program Specialist provides key support and communication between program staff and the accounting team. This position will provide support for multi-layered program operations, processing invoices from vendors that provide care and assistance to clients, with a high priority on detail, accuracy, and meeting deadlines. Experience and a strong desire to work in a fast-paced, team environment is an asset. The Program Specialist will receive direction from the Contracts Associate but will be supervised by the Director of Holocaust Survivor Programs. If you are looking to put your organizational skills and attention to detail to work in a meaningful way, this is the job for you!
Responsibilities:
- Processing approved client financial assistance and check payments to vendors.
- Scanning and processing invoices into PaperSave (AP system).
- Tracking and electronic filing of all payments and invoices to maintain accurate financial records for reports and audit purposes.
- Reconciling all payments and gift cards with accounting financial reports.
- Assist in pulling data in preparation for grant reports to accurately report impact.
- Answering vendor or staff questions regarding invoices and backup.
- Assist with reconciliation of expenses, invoices and donations.
- Track unique clients and types of services received.
- Liaise between SOS staff & finance team to address invoice/payment issues.
- Manage and accurately record program data in JFS client data base.
- Create, update, and maintain client physical records and paperwork in compliance with HIPAA regulations, various grant and JFS policies.
- Participate in required training.
- Provide administrative support to Director and regional Program Managers.
Skills/Abilities That Are a Must-Have:
- At least one year of prior experience in bookkeeping and administrative support.
- Strong attention to detail for spreadsheets and tracking purposes.
- Unquestionable ability to operate in Microsoft Office programs, especially: Word, Excel, and Outlook
- Ability to maintain accurate records and data with detailed documentation.
- Ability to maintain the highest levels of confidentiality of client personal information.
- Able to multitask and meet changing deadlines
- Strong organizational and prioritization skills.
- Ability to take ownership and initiative of projects.
- Excellent communication skills and a desire to work in a team environment.
- Willing to occasionally adjust work schedule based on operational need.
- Commitment to excellence and ability to provide high quality work.
The Ideal Candidate Will Have or Be:
- Prior experience working in a nonprofit setting and understanding of grants.
- Someone who thrives on helping others and following through on every detail.
- Familiarity with client database systems.
- A desire to have fun and laugh while working hard.
- Willing to adjust work schedule and occasionally work evenings/weekends depending on program needs.
Read to Move Forward:
To apply, please submit your cover letter and resume on the following link;
Important Notice:
Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).
About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org.
*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.