Compliance Coordinator (Melrose Park, IL)
Position Summary:
The focus of this role is to actively identify and implement functional improvements to our vehicle sale processes, while also completing dealership services for vehicle sales. Position responsibilities include: ensuring the accuracy of vehicle sale documentation that follows Federal and State compliance requirements, implement process improvements through root cause analysis, data analytics, training, and monitoring of various vehicle sale processes. This position also entails coordination with other teams including: the Project Management Team, Vehicle Sales Team, Tax Team, and Legal Team.
Why Choose Penske?
At Penske, we see our employees as our biggest asset. We have built a collaborative atmosphere that drives trust, innovation, and excellence.
•We invest in you – You’ll receive comprehensive training, preparing you to learn our industry while also enabling you to be successful in this role.
•There’s room to grow – The opportunities don’t stop here. We have a strong belief in promoting from within the company.
•Oh, and did we mention the perks? – Fulltime Employees receive a Comprehensive Benefits package which offers Medical Coverage, Paid Time Off (up to 3 weeks paid vacation your first year!), 401k with company match, team incentives and various employee discounts.
Major Responsibilities:
•Ensure that all sales compliance procedures adhere to existing state and federal regulated procedures.
•Dealer required services including:
-Title assignments and title transfers
-Registration
-Temporary Tags
•Vehicle jacket validations including compliance of:
-Federal Record Keeping Requirements
-State Required Dealership Services
-Dealership Fees
-Federal Trade Commissions' Used Car Rule: Buyers Guide
-Implied Warranty Requirements
-Taxes Collection
-Dealer Licenses (Wholesale), and all required documents
•Measure and identify opportunities for procedural improvement, provide recommendations, and execute ideas.
•Other projects as assigned by supervisor.
Qualifications:
•Bachelor's Degree preferred
•Prior experience in process improvement required.
•Lean Six Sigma certification preferred.
•Proficiency in Microsoft Office required.
•Excellent written and oral communications skills required.
•Excellent time management, organizational skills and follow-up with the ability to switch gears as required based on changing priorities without losing attention to detail.
•Critical thinking skills required.
•Strong interpersonal skills enabling associate to be a valuable team player.
•Research skills: skilled at assessing situations, able to seek multiple perspectives and gather more in depth information.
•Experience working with external customers to understand needs and identifying new ways for the company to deliver them.
•Experience dealing with government/state agencies or state vendors a plus.
•Regular, predictable, full attendance is an essential function of the job
•Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.
Physical Requirements:
- The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
- While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Penske is an Equal Opportunity Employer.
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