Office Coordinator, Business Services
Position Title: Business Services Office Coordinator
Organization: Jewish Family Service of San Diego
Department: Business Services
Position Type: Full-Time (37.5+ hours/week), Non-Exempt
Work Setting: Onsite
Reports To: Director of Business Services
Pay Range: $20-$24/hour
Total Compensation:
In addition to standard pay, compensation for this position includes:
- Comprehensive, low-cost healthcare coverage for employees
- Generous employer 401(k) contributions
- Employer-covered life insurance
Time Away from Work:
Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:
- Generous paid vacation time and sick leave
- 13 observed Federal and Jewish holidays
- 4 Floating Holidays each year, which employees select from over 60 religious holidays and community days of importance
- 2 Wellness Days to be taken any time during the year to support employees’ mental wellness
Position Overview:
As the Business Services Office Coordinator at the Joan & Irwin Jacobs Campus, you’ll play an essential role in shaping the feel of our daily operations. Working directly with the Operations team, you will assist with daily activities within the division. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, strong prioritization skills, is committed and will bring professionalism and poise to JFS, is responsive, always looking for ways to do something better, and likes to keep things clean and orderly. The Office Coordinator must have proven efficiency in operating a multi-line phone system, providing administrative support, and dealing capably with queries.
Responsibilities:
- Provide administrative support to the Director of Business Services and Director of Facilities
- Oversee, coordinate, and provide back-up to receptionists for both JFS’ Administration and Client Services lobbies, including:
- Check guests/clients in/out in a welcoming manner
- Provide culturally competent support to all clients
- Proficiently answer/reroute calls and emails
- Ensure lobbies are clean and organized
- Direct vendors/deliveries
- Monitor campus security cameras
- Receive and sort mail
- Maintain good communication with campus security & Facilities team
- Distribute and maintain log of staff badges, parking permits, and office keys
- This position will represent the Business Services division for all new hires, including attending new hire orientations, prepare & create name badges and name plaques, and handle all parking assignments
- Assist the Director of Business Services on business insurance related matters
- Assist with staff parking program on main campus by maintaining up-to-date records of staff vehicles, parking assignments, parking permits, as well as coordinate the enforcement of campus parking procedures
- Coordinate the ordering and maintain inventory of general office supplies
- Assist with file management by working with JFS vendor and appropriate staff members to coordinate document retrieval/send off and destruction for offsite storage
- Assist with the management of EV charging stations on main campus by creating staff accounts as requested and manage account log
- Complete monthly department credit card reconciliation; Submit invoices for payment
- Manage the mail machine, including training staff & tracking accounts
- Assist the Director of Business Services by providing reports for the Accounting & Finance division, as appropriate
- Other duties as needed/requested
Skills/Experience/Abilities That Are a Must-Have:
- High school diploma or GED required
- 3+ years of experience working as an Admin or Receptionist
- Intermediate computer knowledge using Microsoft Outlook, Excel and Word
- Excellent communication and customer service skills
- Must be dependable, reliable, responsible and have a strong work ethic
- Must be comfortable enforcing the agency’s policies and procedures
- Ability to work independently, sometimes with limited supervision
- Able to maintain HIPPA compliant confidentiality
- Strong organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines; strong attention to detail
- Proven ability to contribute both independently and as a team member, to take initiative and follow instructions
- Excellent problem-solving skills and the abilities to prioritize tasks and manage time effectively
- Must be punctual
- Must have a valid CA driver's license, a clean driving record, insurance, a reliable personal vehicle, and a willingness to occasionally travel off-site for job related tasks
Read to Move Forward:
To apply, please submit your cover letter and resume on the following link;
Important Notice:
Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).
About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org.
*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.