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Administrative Assistant 2

Sodexo is seeking an Administrative Assistant 2 for a great two-hospital health system including Rumford Hospital & Bridgton Hospital, to support the day-to-day operations. Under the direction of the Facilities Director, the Facilities Administrative Assistant II will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required. 
 
 
Qualifications Requirements/Skills:
 
  • Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Experience with handling expense reports and travel accommodations
  • Experience with handling financial reports and purchase order systems
  • Experience with CMMS systems - Work Order/Preventive Maintenance Systems
  • Experience with managing PO Log and Vendor Management
  • Great phone presence with focus on customer service
  • Self-Starter - Ability to work autonomously
  • Ability to multi-task and be task orientated
  • Previous C-Suite support experience strongly preferred
 
The successful candidate will:
 
  • Be detailed oriented, flexible, and have ability to manage multiple priorities.
  • Have excellent organization, communication and project management skills.
  • Demonstrate strong attention to detail.
  • Work as a team player and can work independently.
  • Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.