Program Coordinator, Science Division

Program Coordinator, Science Division

Job ID: 13282

Location: Bellevue College

Full/Part Time: Full Time

Regular/Temporary: Regular

Position Summary

The Program Coordinator works under general direction and reports to the Division Operations Director. This position plays an integral role in the day-to-day office/administrative coordination of the Science Division, providing administrative support to the Dean and Division Operations Director. This position is one of the first contact points for students, faculty, staff, and community members at the front desk, serving as the primary information resource about admission, registration, advising, and college policies and procedures. The position is expected to provide exceptional customer service in assisting students, faculty, and the public while maintaining appropriate confidentiality.

The position involves a broad scope of duties and responsibilities in coordinating programs in the division. The role requires attention to detail, punctuality, reliability, dependability, flexibility, and collaboration. This position aligns with and contributes to the organization's mission and goals by providing administrative support in creating an environment that supports student success. This position is expected to be on campus four (4) days a week from 8:00am-4:30pm.

Pay, Benefits & Work Schedule

Position Salary Range: $42,540/year - $56,664/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous https://www.bellevuecollege.edu/hr/benefits/ is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our https://www.bellevuecollege.edu/futurevision/core-themes/, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit https://www.bellevuecollege.edu/facts/.

About the Department

The Science Division programs include Earth and Space Sciences, Life Sciences, Molecular Biosciences (Associate and Bachelor in Applied Science degrees), Physics, Chemistry, Computer Science (Bachelor of Science), Engineering and Mathematics. Within the Science Division, there is a Science and Math Institute (SAMI) focused on supporting STEM students and faculty in and outside the classroom while supporting their connection with the community. Additionally, there are lab staff supporting over 30 different science labs and a planetarium that serves students and equity-centered community organizations.

Essential Functions

Provides service to students, staff, faculty, and program participants and/or the public

• Serve as one of the primary contacts in the L200 Science Division office area, receiving and referring visitors as well as responding to phone calls, email inquiries and Microsoft (MS) Teams;
• Provide information to students, staff, program participants, and/or the public regarding program offerings, course schedules, course prerequisites, and related policies and procedures;
• Refer students to respective programs and help them navigate college services to find appropriate resources;
• Identify issues, provide options, fulfill services, and/or exercise knowledge of college procedures and policies to assist others and resolve complaints or conflicts. Refer unresolved issues to the Dean, Assistant Dean, and the Division Operations Director as appropriate;
• Assist faculty with office equipment access and use as needed, such as workroom copy machine, and Scantron score machine;
• Assist faculty to locate and navigate college and division resources and services;
• Notify students of class cancellations as needed, posting a cancellation note to a classroom.

Provide administrative and clerical support

• Provide administrative support to the division leadership; coordinates office operations; maintain calendars;
• Maintain Division SharePoint sites and MS Teams while maintaining accurate and secure electronic record-keeping systems in SharePoint, MS Teams, and other external cloud-based business applications;
• Handle confidential documents, information, and projects with discretion and following college and FERPA guidelines;
• Reserve conference rooms, classrooms or campus facilities per requests;
• Update and maintain the Division organizational chart, contact list;
• Assist in planning and coordination of Divisional events while following campus procedures to organize events/meetings;
• Assist in onboarding new faculty and employees; initiate requests and service tickets as needed for setting up a new workstation, ordering supplies, equipment, technology, phone extension, scan card/keys, and mailbox space;

Provide budget and financial support

• Maintain and monitor budget and inform supervisor of status;
• Establish and maintain records and files, record statistical information;
• Distribute and upload monthly program budget reports; Monitor budget status in line with program activities;
• Independently process approved professional development (PD) activities and supplies; maintain the PD budget and track faculty PD spending;
• Assist faculty to fill out Expense Reports and Travel Authorizations in the finance system.

Provide day-to-day office operational support

• Organize and distribute outgoing items for pick-up by visitors at the front desk;
• Perform regular organization of the front desk, common areas, and other division office spaces identifying and reporting concerns;
• Open, close, and/or maintain division front office, mail room, copy/kitchen room, and conference room; report any cleaning or maintenance issues to custodial through online request center;
• Distribute mail and maintain office equipment including workroom copy machine and printers;

Other

• Perform other duties as assigned

Minimum Qualifications

• High school graduation or equivalent and two (2) years of office experience. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis
• Proficient experience with Microsoft Office 365 applications (Outlook, Excel, Word, Teams, OneNote)
• Effective written, verbal, and interpersonal communication skills
• Demonstrated experience working effectively in a fast-paced environment
• Demonstrated ability to work with diverse colleagues and students in an inclusive environment
• Demonstrated experience anticipating office needs and initiating routine tasks, working independently and collaboratively with effective time management skills

Preferred Qualifications

• Associate's Degree
• Work experience in higher education
• Demonstrated experience in clerical, bookkeeping, or general administrative work in an office setting
• Experience with SharePoint
• Experience working with WordPress
• Experience working with People Soft, ctcLink, or similar systems

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Bellevue College requires all employees to be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at mailto:jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

• This position is NOT eligible for relocation allowance.
• This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 11/22/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review https://www.bellevuecollege.edu/jobs/applying-for-jobs-tips/ before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:

• Attach a Cover Letter (min 1 pg., max 2 pgs.)
• Attach a Resume
• Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
• Complete the Job Questionnaires if applicable

Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to mailto:jobs@bellevuecollege.edu.

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at https://www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact mailto:hraccommodations@bellevuecollege.edu.

To apply, visit https://apptrkr.com/4761940

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