HR Coordinator Intern

Our Newest Opportunity: 

Summary: 

• Support HR Business Partner(s) and HR Consultant(s) with various client related tasks. Example tasks include client setup and file maintenance, new hire paperwork, employee notifications, job posting placement, benefit open enrollments, I9 audits, required reporting, database management, vendor research, training material preparation, report organization, employee surveys, phone interviews, candidate communications, references and background checks.
• Conduct HR research and assist OneDigital team members and clients in developing, implementing, and executing HR policies, handbooks, procedures, programs, trainings, presentations, documents, spreadsheets, client reports, surveys, assessments, recruitment-related activities, technology implementation, and other HR services as requested.
• Track, process and facilitate communications for client employee leaves of absence.
• Assist with HR Technology implementations.
• Ensure accurate file maintenance of all documents and data in shared drives.  Assist in constant improvement of shared drives.
• Collaborate on client action plans and provide information to contributing team members on a timely basis to meet client deadlines efficiently.
• Develop and maintain relationships with assigned clients’ management team and employees as directed.         
• Prioritize and manage time optimally to client agreements and service delivery role. Pre-plan and communicate anticipated overages and obtain pre-approval from supervisor or client lead as appropriate and in writing prior to incurrence. Ensure accurate time tracking and descriptions of all client work performed.
• Manage workload and ever-changing priorities to ensure all deliverables are of top quality and met on a timely basis.
• Intentionally model behavioral competencies and OneDigital values, demonstrating what expected performance looks like of HRC team members.
• Follow or create new forms, tools, templates and standard operating procedures and analytics to ensure consistent, efficient, and excellent client service.
• Proactively learn and promote OneDigital services.
• Actively participate in OneDigital culture initiatives and meetings through attendance and by providing ideas, expertise, and open communication.
• Proactively seek ongoing knowledge and expertise in the HR environment as well as general business trends and practices; share expertise with others.
• Perform other duties as needed.

Behavioral Competency Requirements:

• Demonstrated consistent proficiency of:
  • Communication - clear, open and honest communication with an ability to engage in difficult conversations, internally and externally, in a manner that leads to productive working relationships and actionable positive outcomes for all parties.
  • Client chameleon – the ability to work proactively and productively with clients and a dispersed team with varying personalities, working styles, demands and ways in which they receive and respond to information.
  • Leadership Presence – willingness to listen and ask questions. Come from a place of empathy and connect authentically with others. Adapt perspective as new information is presented.
  • Innovation – Has the ability to work collaboratively in any environment, in person and remote, across clients and the organization. Has excellent problem-solving skills and an openness to different approaches to solving challenges.
  • Account Management – models timely, proactive, relationally focused engagement with clients ensuring all parties understand the work to be performed, completion timeframes, budget constraints and quality standards.  
  • Coaching and Teamwork – consistent modeling of behavioral competency requirements and service delivery practices that promote sharing, skill building and actioning of positive behavioral competencies within the team and for clients. Demonstrates a deep level of care for colleague and client relationships.
  • Efficiency – produces solid project and task outputs in a timely manner. Focuses on ways to streamline processes and work to provide desired results with minimal resource consumption.
  • Effectiveness – produces consistent desired results through work quality.
  • Time management – the ability to manage assigned work in a manner that provides the space and time required to complete and balance responsibilities effectively. Demonstrated ability to successfully support and manage the work for several client relationships at any given time.
  • Customer service – Brings a consistently positive attitude to the team and the work with a client-centric focus to creative problem-solving, collaboration, option generation and decision-making. Adaptability to new ideas and information. Works with a sense of urgency, responsiveness, and pro-action.
  • Initiative – Proactively creates solutions for client business needs and challenges. Drives continued positive progress in the face of obstacles.

Other Qualifications, Skills, and Requirements:

• Ability to act with integrity, professionalism, and confidentiality.
• Excellent organizational skills and attention to detail.
• Strong oral, written, and verbal communication skills.
• Curiosity, an engaging style, and an urge to seek out creative solutions.
• Strong analytical and problem-solving skills.
• A proactive track record of managing client requests and a passion for advising on all aspects of HR.
• Resourcefulness and the ability to work with limited supervision in meeting deadlines.
• Strong knowledge of federal, state and local employment laws and regulations.
• Self-management of own time and awareness of client time, utilization of hours and the ability to handle multiple and shifting priorities.
• Ability to travel as requested to support clients and OneDigital.
• Active networking and upkeep on HR trends and research to provide new ideas to the team.
• Active development of social science knowledge that lends to understanding clients and employees.

Education, Training & Experience:

• Bachelor’s degree in Human Resources, Business Administration or related field is preferred.
• Proficient skills in Microsoft Office applications, HRIS systems and video conferencing technology, specifically Zoom and Microsoft Teams, are required. Demonstrated ability to learn new technology systems.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit: www.onedigital.com/careers

Thank you for your interest in joining the OneDigital team!