Summer Secretary

Job Title : Summer Secretary  

Based at : Brightwood Ranch  

Reports to : Program Manger  

Hours of work : 4 Month Paid Position – May to August* 

 Salary : $1800 CAD per Month + Room and Board 

Start date : May 6th, 2024 

Status : Contract Position: ending August 23rd, 2024 

*Every returning staff member receives $200 per month raise. All staff that complete the full 7 weeks of camp and 2 weeks of training receive a $1000 bonus at the end of the summer 

Job Summary: 

The Summer Secretary will support the Year-Round Secretary to ensure the daily administration activities are developed and maintained so that camp ministries and programs can continue running as smoothly as possible. Key responsibilities will include overseeing camper registrations, petty cash reconciliation and cabin assignments.  

Key Attributes: 

Leadership: Lead through serving. 

Communication: Maintain clear communication within Hope Mission: Program Manager, the outreach team, purchaser, HR, Accounting, and with participants of the programs. 

Team Work: Active participation in staff meetings and functions. Serve, strengthen, and uplift other team members. 

Faithful, Available, and Teachable: Serve with faithfulness and excellence. Be consistent in work and willing to grow in character and skill. Be willing and ready to serve, strengthen, and uplift people in the name of Jesus Christ. 

Main Duties and Responsibilities: 

Administrative Support: Assist the Brightwood Ranch Year-Round Secretary in administration (Petty Cash, Purchase Orders, Capital Expenditures, Invoices, Donations, etc.). Ensure the daily operations of the office are managed in accordance with Hope Mission policies and procedures. 

Reception: Answer the phones and manage the front desk with a warm and friendly presence while providing accurate information to inquiries. Coordinate internal and external resource referral information to the public. Be ready and willing to lend a listening ear and direct people to appropriate services. 

Logistics: Maintain an inventory of supplies and coordinate orders as needed. 

Timekeeping: Assist with compiling and submission of monthly timesheets to payroll. 

Information Management: Assist with sending paperwork to Human Resources. 

Database: Upkeep and maintain records for clients and staff members. Retrieve client or staff information when needed. Coordinate Camper Registrations. 

Support Camp Program: Support the ministry team as they run camp program to children and families as needed.  

Perform other relevant duties as assigned by the Year Round Secretary. 

Minimum Qualifications & Skills: 

Ministry Experience: Relevant experience in ministry involving administration, children, youth, and outreach. Understanding of various challenges of those “at risk” and able to handle relevant reports. 

Administrative Experience: Training or experience in managing business and fiscal affairs. Experience with Office Programs (Word, Excel, PowerPoint, Media). 

Self-Starter, Team Player, Multi-tasking, Flexible: Able to manage competing priorities and multiple activities, events, and situations. Works well under pressure and requires minimal supervision. 

Education: Completion of high school, Business Administration or Ministry Degree an asset. 

Other Requirements: 

Being a Christian Organization we require our employees to be in agreement and sign the Hope Mission Statement of Faith.  (http://hopemission.com/about-us/values/) 

A letter of reference from a ministry or church is an asset 

Flexibility to work irregular and extended hours as required 

Must be legally entitled to work in Canada on a full-time basis. 

Able to provide Criminal Record Check with a Vulnerable Sector Search and a Child Intervention Record Check. 

Experience with climbing walls, ziplines, and rope courses not required but an asset. 

Adherence Hope Mission’s Policies and Procedures. 

For more information, check out our Summer Staff Information Pamphlet 

To apply for a position, go to our Summer Staff Application Form 

If you have any questions, email us at bright.wood@hopemission.com 

We thank all applicants for their interest; however only those candidates selected for an interview will be contacted.