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Theater Management Paid Internship

Pittsburgh CLO is a not-for-profit cultural organization dedicated to the preservation, creation and promotion of the American musical theater art form, the furnishing of arts education and providing outreach and meaningful community service opportunities in Western Pennsylvania and throughout the United States.
The Pittsburgh CLO, hailed as one of the nation’s premier regional theaters, is seeking a college aged student for our Theater Management Internship.
Start Date: 5/20/2024
End Date: 8/16/2024
Approx. Hours per week: 35

Assists the CLO business operations with day-to-day fiscal, human resources, and general theater management duties. Supporting the Director of Finance & Administration, responsibilities for this role include production royalty reporting, accounts payable, contracting assistance, payment requests, vendor record maintenance, as well as supporting human resources and theater administration projects. Attention to detail, the ability to multi-task, and strict adherence to confidentiality are all essential to this position. Interns in this role will learn how the business side of theater really works!

Specific Responsibilities

  • Enter invoices and check requests into accounting software, print checks/route for signature, mail/distribute checks, file CLO check copies.
  • Accounts Receivable: Enter CLO Academy registrations and tuition payments into accounting software; record daily ticket sales income, enter various cash receipts as needed, assist with physical bank deposits.
  • Assist with preparation of show settlement and royalty reports for Summer Season and Cabaret productions.
  • Assist the General Manager with processing contracts and payment requests, union reporting, and computer/equipment tracking.
  • Assist the Human Resources Manager with creating/updating Employee Reference Guides and various Policies & Procedures Manuals, maintaining personnel files, and other HR projects as needed.
  • Assist the Office Manager with meeting setup, supply pricing analysis, and other projects.
  • Prepare journal entries and financial reports as needed.
  • Update vendor files with current W-9s, purge inactive vendors.
  • Provide general support and input as requested.  Work on group projects with other interns.

Applicants should be Business, Finance, or Accounting majors (preferably with a performing arts industry interest) with proficiency in Microsoft Office applications.  Attention to detail, the ability to multi-task, and strict adherence to confidentiality are all essential to this position.