Administrative Coordinator Bachelors Intern

Location: 

This role is scheduled to be in person. Please be prepared work at the following address: 4733 Sunset Boulevard, 3rd Floor, Los Angeles, CA 90027

Department Description: The Graduate Medical Education Administration team is like the Dean's office in a university. They hire, onboard, orient, educate, manage, and graduate MDs and DOs who graduated from US medical schools. There are a variety of projects and functions related to our mission.  

Target Majors: Business Administration;Human Resources;Marketing;Liberal Arts;Education;Public Health;Healthcare Administration;Public Relations and Communications;

Target Skills:

• Strong verbal and written communication
• Word, Excel, Outlook, Teams
• Collaborative, team player
• Open to learning, flexible
   

Job Summary: The intern will work closely with the Department Project Manager during a very busy orientation period. Projects include:

• New resident orientation
• Supporting training programs
• Supporting various functions of the GME department
• Organizing and setting up meetings
• Assisting the financial analyst with financial projects
• Assisting the Project manager with projects
• Collaborating with training program admins and Coordinators

Job Summary:

Under supervision assists in the provision of information, maintenance of databases, report production and routine data analysis. Work is reviewed for completeness, accuracy and soundness.

Essential Responsibilities:

Examples of project support include: Collects, prepares and tracks reports and summaries such as: budget to actual expenditures, production statistics, and utilization of services and statistical records of performance. Performs a variety of data collection and analysis assignments. Prepares ad hoc data requests as directed. Prepares and/or formats graphs, spreadsheets and reports by utilizing office software. May be asked to maintain databases on a regular basis by entering data and preparing data extracts. May extract information from different sources to compile data. Executes existing queries for established reports.  Schedules conference calls and meetings. Contributes to the development of presentations materials. Provides administrative and project support as assigned such as copying, filing, entering and extracting data. Engages in and supports project work.  Kaiser Permanente conducts compensation reviews of positions on a routine basis. At any time, Kaiser Permanente reserves the right to re-evaluate and change job descriptions, or to change such positions from salaried to hourly pay status. Such changes are generally implemented only after notice is given to affected employees.

Qualifications - External

Basic Qualifications:

Experience

• N/A

Education

• Current enrollment in an accredited college or university program Or recent graduate.

License, Certification, Registration

• N/A

Additional Requirements:

• Excellent written and oral communication skills.
• Proficiency with Microsoft Office Suite - excel, word, access and PowerPoint.
• Proficient with a variety of software applications.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Knowledge of Access and database experience desirable.
• Prior office experience also desirable.

Disclaimer

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.