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Accounting Administrative Assistant

International Management Solutions, Inc.
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Accounting Administrative Assistant

Location: Chicago - Hybrid working 

Full-Time Position

Start Date: April 2024

Company

International Management Solutions Inc. is a tax, accounting and consulting firm dedicated to assisting European companies doing business in the USA. We are a small but global team with big aspirations.  We are looking for a diligent professional, eager to learn, to join our friendly team.

We are offering the opportunity to thrive in a multi-cultural environment, where you have the chance to work with exciting, innovative world-leading companies. We will enable you to develop your skills, learn about international tax and accounting and carve out a career.   

The Role

This is an entry-level role and as IMS and your professional development continue to grow, your role has the opportunity to evolve.  We are looking for a highly organized and proactive administrator, keen to roll up their sleeves and get involved in any task.  

Duties:

For now, your key focus will be to support and collaborate with our teams internally to help ensure deadlines are met and clients are provided with excellent service. You will provide support to our Accounting, Payroll, and Tax teams as well as be responsible for administration and office duties. 

Some of the initial duties you can expect are;

  • Assist the accounting and tax teams as needed; liaise via Teams calls, chat and email
  • Prepare and send invoices to customers
  • Prepare payments and pay suppliers
  • Receive and deposit payments
  • General Ledger
  • Assist Managers with year-end closing
  • Prepare payroll
  • Assist managers with tax administration
  • Mail pick up and e-distribution from our Chicago office
  • Ad hoc office management and administrative duties and projects
  • Book travel expenses into our system
  • Arrange travel and events for our team
  • Stock and maintain the office and prepare it for meetings

Skills and experience required:

  • Fluent in English; Excellent verbal and written communication
  • Degree in Accounting
  • Relevant work experience
  • Technically proficient
  • Enthusiastic, proactive and willing to take on challenges
  • Excellent customer service; friendly and confident telephone manner
  • Exceptional time management and adherence to deadlines
  • Ability to multitask and adapt to a changing environment
  • French language is a bonus but not necessary

What we offer: 

  • Hybrid working
  • Opportunity to work abroad for a few weeks per year
  • Career development and continuous learning
  • Friendly, supportive and multinational team environment
  • Dynamic and innovative European client base
  • Excellent Healthcare including Dental & Vision
  • 401k
  • 20 days PTO
  • Annual team conference and social event in Chicago
  • Remote office IT equipment

To apply

Please send your resume to sreynolds@intlms.com.

Phone screenings will commence shortly and be between 10.30 -14.00 PST Mon-Thurs and all day Friday. Weekend times are also available; please indicate if you are available for weekend calls in your application.