Technical Records Specialist 3- Facility Standards
The Department of Health and Welfare
DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS
***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.
The Division of Licensing & Certification, is seeking candidates for the position of Technical Records Specialist 3 in the Bureau of Facility Standards office in Boise. The Bureau oversees federal certification and state licensing for healthcare facilities in the State of Idaho.
This position supports the Bureau of Facility Standards and the Bureau Chief. The position will require the candidate to gain intimate knowledge of state and federal rules, regulations, policies and procedures for financial management, contracts, record-keeping, and grants/funding. This includes preparation and monitoring of federal and state records systems and identification and correction of errors. This position will require the candidate to become a subject matter expert in budget, grants, and funding according to federal regulations from the Centers for Medicare and Medicaid Services (CMS) per the state's contract to perform work on behalf of CMS.
BENEFITS:
BEST RETIREMENT AVAILABLE IN THE NATION
We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.
OTHER EXCELLENT BENEFITS
- 11 paid holidays
- Generous vacation and sick leave accrual beginning as soon as you start
- Paid parental leave
- Medical, dental, vision insurance - incredible rates!(full-time/30+ hours per week)
- PERSI Choice 401(k)
- Deferred compensation plan
- Life insurance
- Short and long-term disability insurance
- Student Loan Forgiveness
- Wellness programs
- Employee Assistance Program (EAP)
- Flexible Spending Accounts (FSA)
- Wide variety of training opportunities
- Some positions offer flexible hours and/or telecommuting
EXAMPLE OF DUTIES:
- Provide support to the Bureau of Facility Standards and the Bureau Chief.
- Manage the Bureau motor pool.
- Responsible for budgeting state and federal dollars.
- Manage grants and funding from Civil Monetary Penalties.
- Manage incoming calls and emails.
- Order supplies and perform inventory for the Bureau.
- Work with internal and external vendors for purchasing.
MINIMUM QUALIFICATIONS:
You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.
- Some knowledge of supervisory practices. Typically gained by completion of college coursework or workshops (of at least one day) specifically covering supervisory practices OR lead work or team leader experience that formally involved giving work assignments, providing direction to employees, and monitoring/evaluating the work of others. (Such experience on a fill-in basis is non-qualifying unless for a period equivalent to a minimum of three or more consecutive months.)
- Experience with records management. Typically gained by at least two or more years of work experience using record management systems that included paper records, financial records or digital records.
- Experience interpreting, applying or explaining state or federal laws, rules, and policies. Typically gained by at least one year of work experience with responsibility for reviewing documents or actions for compliance with laws, regulations, and/or policies OR through explaining to other how laws, regulations, or policies apply to specific situations.
- Experience performing extensive research and analysis of complex or technical material to ensure compliance with laws and to resolve issues. Complex technical materials may include: court orders, contracts, ownership, deeds, trusts, and/or tax returns. Typically gained by at least one year of experience performing extensive research and analysis of complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.
- Experience creating correspondence and documents using word processing software. Typically gained by at least one year of experience preparing a variety of business correspondence/documents.
Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.
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Knowledge of Microsoft Office Suite. Typically gained by one year of experience using Microsoft Office Suite.
***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.
If you have questions, please contact us at:
Email is the quickest way to get an answer to your questions.
(answered Monday through Friday during business hours MST)
EMAIL: dhwjobs@dhw.idaho.gov
PHONE: (208) 334-0681
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.