Accounts Payable Specialist

Accounts Payable Specialist

Onsite in Hatfield, PA or Morgantown, PA 

Position may support two sites and candidates must be able to travel to our sites as needed

COMPANY SUMMARY

Inverness Graham, a Philadelphia based buyout firm that acquires innovative companies where technology is transforming traditional industry, has created a new Life Sciences and Diagnostics platform with the acquisitions of Electron Microscopy Sciences (EMS) and Azer Scientific. Founded in 1969, EMS is the most comprehensive source for all microscopy and general laboratory research fields. Azer Scientific was founded in 2003 and has grown into a leading healthcare supplier serving histology laboratories. The two brands share a common mission to partner with customers to drive service innovation within the life sciences and diagnostic industries and, today, serve customers across 100 countries.

POSITION SUMMARY

Electron Microscopy Sciences | Azer Scientific is searching for a highly organized and efficient AP Specialist to join our accounts payable team to assist in processing and managing our payment obligations. This role combines the responsibilities of accounting payable processing, maintaining organized financial records and assisting to improve payment processing. The ideal candidate will thrive in a fast-paced environment and contribute to the financial health of our company by ensuring precise and timely processing of high-volume transactions.

ESSENTIAL JOB FUNCTIONS

• Monitor vendor invoicing, ensure efficient invoice processing and maintain organized records in a high-volume environment.
• Provide administrative and clerical support to ensure that books are always current and accurate so that management can make effective business decisions.
• Review payment support and work with procurement and receiving departments to resolve discrepancies.
• Assist in preparing reports related to accounts payable for review by management.
• Assist with preparation and execution of payments.
• Manage vendor relations and communicate with internal departments to clarify any financial discrepancies.
• Assist with implementing and maintaining systems for managing financial records.
• Ensure costs are posted to the correct G/L accounts in the system.
• Assist in month-end and year-end closing processes, ensuring timely and accurate financial reporting.
• Assist in streamlining the accounts payable process by identifying areas for performance improvement.
• Assist with daily cash reporting responsibilities, including the timely posting of cash disbursement to the G/L system for applicable payments.

SKILLS AND ABILITIES

• Strong mathematical skills.
• Understanding of basic principles of finance, accounting, and bookkeeping.
• Excellent time management skills and detail oriented.
• Ability to keep company and partner confidences.
• Experience in ERP systems.

MINIMUM REQUIREMENTS

• Associate degree in accounting, business administration, or related field.
• 1 year of equivalent experience in accounts payable, we will consider recent college graduates with internship experience.
• Proficient in MS Office, especially Excel, and experience with ERP software.
• Solid understanding of basic bookkeeping, accounting payable principles and experience using an ERP system.
• Effective communication skills, both verbal and written.
• Ability to work collaboratively across multiple business functions like procurement, receiving, finance.

PREFERRED REQUIREMENTS

• Bachelor’s degree in accounting, business administration, or related field.

Electron Microscopy Sciences/Azer Scientific provides equal employment opportunities to all persons and prohibits employment decisions based on race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation.