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Communication, Technology, and SharePoint Specialist

Minnesota Department of Revenue
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Working Title: Communication, Technology, and SharePoint Specialist
Job Class: Management Analyst 2
Agency: Revenue Dept

  • Job ID: 81844
  • Location: St. Paul
  • Telework Eligible: Yes, Hybrid
  • Full/Part Time: Full-Time
  • Regular/Temporary: Unlimited
  • Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 12/03/2024.
  • Date Posted: 11/27/2024
  • Closing Date: 12/10/2024
  • Hiring Agency/Seniority Unit: Revenue Dept / Revenue (inc Assessors)-MAPE
  • Division/Unit: Collection Division / Collection K Unit
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range: $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • FLSA Status: Nonexempt
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

 

The Collection Division is seeking a highly organized and proactive individual to manage and enhance communication strategies for a variety of internal and external stakeholders. In this role, you will coordinate communication efforts, ensuring that key messages are delivered clearly and efficiently across multiple platforms. You will be responsible for designing, creating, reviewing, and editing content for internal and external communications, including websites, publications, and performance reports.

A key aspect of this position involves ensuring compliance with state tax filing requirements, and will provide critical support to staff and the public. Additionally, you will provide training and support to Revenue employees, helping them effectively use communication software and technical equipment to enhance productivity and collaboration.

This role requires a blend of strong communication skills, technical proficiency, and a focus on continuous improvement to ensure that all stakeholders are well-informed and compliant with tax filing obligations.

This position is eligible for telework to applicants who reside in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota. Telework eligibility is based on the business needs of the unit and is at supervisory discretion. Commuting to the St. Paul office location for occasional in-person meetings is expected.

Qualifications

 

Minimum Qualifications

  • Two (2) years of full-time equivalent professional analysis and intranet or web building experience*
    • * A Bachelor's degree in Communications, Information Technology, or related field can substitute for one year of experience
  • 1+ years of experience in the following areas:
    • Proficiency in SharePoint or other intranet/web-building platforms.
    • Strong experience with Microsoft Office applications: SharePoint, Outlook, Word, PowerPoint, and Excel.
    • Exceptional written communication skills for effective interaction with internal and external stakeholders.
    • Strong problem-solving ability, with a focus on analyzing issues, researching solutions, and making data-driven recommendations for improvements.
    • Skilled in creating, editing, and formatting materials for various audiences.
    • Excellent organizational skills with the ability to manage multiple projects and deadlines independently.

Preferred Qualifications

  • Experience using SharePoint 365 Cloud environment 
  • Experience with virtual collaboration tools such as Microsoft Teams, video conferencing, and WebEx for multi-site meetings.
  • Experience with Adobe products including Acrobat Pro and Photoshop 
  • Knowledge of department systems and software programs used by the Minnesota Department of Revenue 

Physical Requirements

Requires occasional moving of articles such as boxes, accounting records, laptop computer, and portable printer.

Additional Requirements

Prior to an offer of employment, a background check will be conducted.  This will include, but is not limited to checking degrees and licensures, criminal history, and tax filing and payment history.  All individual income tax filing and payment obligations must be current prior to interviewing for this position.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Application Details

 

How to Apply 

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Morgan Schieffer at morgan.schieffer@state.mn.us or 651-556-6663.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Morgan Schieffer at morgan.schieffer@state.mn.us.

About Revenue Dept 

The Minnesota Department of Revenue works to fund the future for all of Minnesotans. We manage over 30 different taxes and collect $26.7 billion annually in state taxes, which funds state programs such as healthcare, transportation, public safety, and early childhood, K-12, and higher education.

Revenue is dedicated to an inclusive work environment that celebrates and values the diversity of each employee and reflects the communities we serve. We're committed to a culture of inclusion where everyone can bring their authentic selves to work and thrive.

We value a work life balance for our employees, and many of our employees telework in a full or hybrid capacity. For those that come to the office, regularly or occasionally, we invested in a state-of-the-art hybrid workspace located at the Stassen building in St. Paul.

Find out more about us on our website. ¿

Working together to improve the state we love. 

What do Minnesota's State employees have in common? 

  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth

Benefits 

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include: 

  • Paid vacation and sick leave 
  • 12 paid holidays each year 
  • Low-cost medical, dental, vision, and prescription drug plans 
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children 
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care 
  • Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

  • Training, classes, and professional development
  • Tuition reimbursement
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

 

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. 

EQUAL OPPORTUNITY EMPLOYERS 

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.