Event Planner

Start Date:
December 18, 2024

End Date:
April 17, 2025

Pay: Competitive, commensurate with experience

Work Arrangement:
On-site, Monday through Friday

Position Overview:
We are seeking a highly organized and dynamic Event Planner to join our team. This role requires expertise in planning and executing events ranging from intimate gatherings of 10 to large-scale events of up to 500 attendees. The successful candidate will lead all aspects of event management, working closely with internal teams, vendors, and clients to ensure flawless execution.

Key Responsibilities:

• Develop and manage comprehensive project plans and budgets.
• Lead event teams and oversee multiple facets of events simultaneously.
• Collaborate with senior and middle management to provide strategic input on event concepts.
• Foster strong working relationships with internal partners including Food Services, Conference Services, Audio Visual, Security, and Facilities.
• Coordinate all aspects of events, including but not limited to:
  • Consulting on event concepts and proposals.
  • Managing site selection via RFP process and vendor negotiations.
  • Handling contract administration, risk management (attrition and cancellation), and hotel/vendor management.
  • Overseeing logistics coordination, including air and ground travel, menus, setups, decor, audio-visual elements, and registration management.
  • Drafting creative content for invitations and collaborating on graphic design and website development.
  • Coordinating speakers, entertainment, giveaways, and staff travel arrangements.

Required Skills & Qualifications:

• Proven ability to plan and manage events of varying complexity.
• Strong leadership skills, with experience managing event teams.
• Exceptional project management abilities, including budget management and reconciliation.
• Ability to interact and collaborate effectively with senior and middle management.
• Expertise in vendor negotiations, contract management, and risk mitigation.
• Proficiency in logistics coordination, creative writing, and registration management.
• Excellent communication, organizational, and multitasking skills.