Assistant Facility Coordinator

The City of Kettering’s Parks, Recreation & Cultural Arts Department is seeking applicants for the position of:

Regular Part-Time Assistant Facility Coordinator – Rosewood Arts Center

•$17.32-$23.40 per hour

•Sick and vacation leave

•Dental, vision, and life insurance

•28 hours per week

•Evenings and weekends

Candidates who are interested in this opportunity should apply via our online application portal at www.ketteringoh.org/jobs and attach a resume and cover letter.

Submission deadline is January 27, 2025.

The City of Kettering is seeking a passionate and innovative facility operations professional. This position works up to 28 hours per week and requires a flexible work schedule that includes nights and weekends.

Qualifications

Considerable knowledge of the objectives and principles of a public facility, including an understanding of activities that comprise an arts center. Fluency in computer programs including Microsoft Office and photo editing software, as well as the ability to lift up to 50 pounds is necessary. Ability to maintain records, make reports and present ideas and recommendations clearly and concisely, both orally and in writing. Proactive approach to creative problem solving. Ability to present ideas and recommendations in a clear and concise manner both orally and in writing.  Must be able to establish and maintain effective working relationships with Administrative staff, peers, subordinates and co-workers, Parks Division and Recreation Division personnel, volunteers, community organizations and all patrons. Experience working with community arts and cultural programs and experience in a public use facility is desired.  Completion of a high school diploma or equivalent required and at least 18 year of age. 

Job Description

GENERAL STATEMENT OF DUTIES:

Under the supervision of the Rosewood Facility Coordinator, the Regular Part-Time Assistant Facility Coordinator assists in the professional administration, programming, marketing and maintenance duties necessary to the operations of Rosewood Arts Center. This position assists in the security of the facility, regular interaction with patrons, and front desk operations, as well as working closely with the Facility and Program Coordinators with duties associated with the physical building, equipment, scheduling, and program assistance.

 The Assistant Facility Coordinator is an administrative position responsible for the operations of the Rosewood Arts Center, its office and its facility, when on duty. The position assists the Division Manager of Cultural Arts, Program Supervisor and the Program and Facilities Coordinators in ensuring that facilities, front desk operations, and programs are running for the maximum safety and benefit to the community at large. The position also exercises initiative and professional judgment in the performance of duties.

EXAMPLES OF WORK: (Illustrative Only)

•Assist Facility and Program Coordinators, Program Supervisor and Division Manager of Cultural Arts in all duties as assigned.

•Responsible for opening, set-ups, tear-downs, closing and securing Rosewood classrooms and facility.

•Responsible for customer service in the Rosewood office, including answering phones, processing transactions, and interacting with patrons.

•Responsible for facility safety and smooth operations.

•Reports problems or changes with facility daily to the Facility Coordinator, Program Supervisor and Division Manager of Cultural Arts.

•Responsible for the opening or closing of facility and security of all classrooms, equipment, offices, and private studios at end of shift.

•Responsible for correct records and daily revenue in the cash drawer.

•Special event staffing.

•Support for RecTrac updates for programs, event and facility reservations.

•Assists with the Finance system including payroll and requisitions.

•Assists with marketing for Rosewood programs and events, including website updates, social media and press releases.

•Regular and predictable on-site attendance required.

•Must be able to establish and maintain effective working relationships with city staff members, volunteers and the general public.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

 •Thorough knowledge of the objectives and principles of public facility, including an understanding of activities that comprise an arts center.

•Knowledge of facilities and equipment needed in planning a broad arts program.

•Ability to maintain records, make reports and present ideas and recommendations clearly and concisely, both orally and in writing.

•Must be able to adapt to a varied work schedule involving long hours, nights, weekends, and holidays as necessary to assure successful operation of the Rosewood division.

•Fluency in computer programs including Microsoft Office and photo editing software, Ability to lift and move 50 pounds,

•Must be able to establish and maintain effective working relationships with Administrative staff, peers, subordinates and co-workers, Parks Division and Recreation Division personnel, volunteers, community organizations and all patrons.

.ACCEPTABLE EXPERIENCE AND TRAINING:

Arts-related bachelor’s degree and experience working with community arts and cultural programs or any equivalent combination of experience and training which provides the required knowledge, skills and abilities to oversee an arts or public use facility with various technical components. Ability to work effectively with all employees, City officials and the public. Awareness of art operations preferred.