Fiscal Planner/Program Coordinator

Position Summary
MassDOT’s Office of Transportation Planning (OTP) seeks two Program Coordinators for its Administration section, reporting to OTP’s Manager of Administration. The Program Coordinators (PC) will primarily be responsible for coordinating submission of the State Planning and Research (SPR) Work Program, which establishes a comprehensive framework for making transportation investment decisions and carrying out transportation research activities throughout the Commonwealth. To support SPR Work Program development and submission, the PCs will be responsible for requesting input and updates from OTP and Highway sections, preparing financial reports in partnership with MassDOT Fiscal, and collaborating across teams to optimize and enhance OTP’s administrative capacities. The PCs will work in close partnership with the GIS Business Intelligence Analyst and the GIS/Research Team Project Manager to manage and maintain the SPR Salesforce Portal and other administrative systems as needed. Additionally, the Program Coordinators will support the development of streamlined administrative processes for invoicing, contracts, and budgeting under the guidance of the Manager of Administration. Duties include but are not limited to:

Duties and Responsibilities
• Develop and implement procedures and guidelines to accomplish assigned agency program objectives and goals
•Coordinate the development of MassDOT’s annual SPR Work Program
•Manage the SPR Salesforce Portal; work with GIS Business Analyst to streamline reporting
•Confer with Manager of Administration, Dep. Executive Director, and other agency personnel to determine and adhere to SPR requirements, eligibility of proposed SPR projects, and availability of resources, as well as develop criteria and standards for program evaluation of the SPR
•Assist with invoice processing via WRIKE and ProjectInfo
•Review reports, memoranda, contract documentation for completeness, accuracy, and content.
•Develop/update administrative guidance/job aids for OTP staff, and provide on-the-job training and orientation for employees
•Other duties as assigned
•The preferred candidate will have intermediate to advanced excel skills, familiarity with WRIKE, Salesforce or other similar project management databases/platforms, ability to work collaboratively in a fast-paced environment, customer service skills, and an interest in public administration and business development.