Part-time Executive Assistant
AITHER, a product design partner previously headquartered in Tokyo and now New York. We've partnered with startups of all sizes, spanning diverse sectors such as consumer products, healthcare, fashion, transportation, and financial services. Operating at the crossroads of business, design, data, and technology, we specialize in creating and building intelligent and user-centric digital products for a wide range of partners.
Our Culture
- We move fast – we value speed and efficiency and working with us will sharpen your skills as a designer.
- We expect excellence — we have a fantastic reputation for providing top-notch quality to our clients.
- Expressive Vibes — we foster a culture of authentic expression, infusing our work and interactions with a vibrant and playful spirit.
What we're looking for
AITHER is looking a part-time Executive Assistant (contractor) to help keep things running smoothly behind the scenes. In this role, you’ll work closely with our CEO to support day-to-day operations, with a focus on contracts, payments, and administrative coordination.
This is a great opportunity for a current design student or upcoming creative professional with an interest in operations, production, and the inner workings of a creative studio.
Responsibilities
- Draft, prepare, and send contracts to clients and contractors using templates
- Coordinate signatures and file finalized agreements
- Track and remit contractor payments in a timely and organized manner
- Provide general administrative support to the CEO (e.g. scheduling, research, light project tracking)
- Support onboarding processes for new clients and collaborators as needed
- Handle confidential and sensitive information with a high level of professionalism and discretion
Qualifications
- 2+ years of experience in an administrative, operations, or executive support role
- Familiarity with contract workflows and common tools (e.g. Docusign, Google Workspace, Notion)
- Experience processing or coordinating contractor payments (e.g., Quickbooks Online, Justworks, ACH, Wire)
- Strong attention to detail and ability to manage multiple tasks efficiently
- Comfortable working independently in a remote-first environment
- Excellent written and verbal communication skills
Please note: This is a contract role.